Job Description

About the Role

Capital Aerospace Corp is hiring an

Administration Lead

to coordinate the day-to-day operations that keep our aviation maintenance business running smoothly. This stand alone lead role works directly with the President and collaborates closely with the Technical Records and Inventory teams to streamline administrative and operational workflows and ensure full regulatory compliance. Our new Administrative Lead will manage finical records, ensure successful technology integration and coordinate travel and scheduling across the organization

Key Responsibilities

Office coordination & executive support:

Assist the President with general administrative tasks, prepare and file government required documents and report generation.

Technical records:

Work with our Technical Records Lead to transcribe legally binding entries, complete numerical tables (basic formulas), maintain accurate historical aircraft documentation and manage Transport Canada regulated records related to aircraft airworthiness.

Finance support:

Consolidate and categorize company expenses; support third party bookkeeping and CPA firm; related to accuracy and optimize related workflows.

Travel & scheduling:

Book travel for employees and coordinate itineraries.

Vendors, utilities & subscriptions:

co-management of relationships with vendors, track renewals, and complete necessary administration filling.

Shipping, receiving & customs:

Coordinate with the Inventory Manager on logistics, customs/duties, and shipping organization improvements.

Inventory support:

Assist with physical counts and system/process optimization.

Tools & Systems

QuickBooks Microsoft 365 (Word, Excel) Google Docs

Growth Path

This role is designed to

grow into a management position

overseeing general administrative staff and processes. Advancement will be based on demonstrated performance. Upon promotion, a

10% salary increase

will be applied.

Minimum Qualifications

High school diploma Valid driver's license Perform effectively under pressure and tight deadlines Strong organizational skills, attention to detail, and professional communication Comfort with numbers, spreadsheets, and following regulated procedures

Preferred Qualifications

Bookkeeping or AP/AR experience Shipping/receiving and logistics coordination Inventory/parts management exposure Business administration or management education Experience with legal/regulated recordkeeping Department/policy management experience (Asset) Aviation/AMO environment experience

How to Apply

Email your resume (and a brief cover note) to

k.beamish@capaerocorp.com

or apply at

capaerocorp.com/careers

Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Benefits:

Dental care Extended health care On-site parking Paid time off Vision care
Ability to commute/relocate:

Whitehorse, YT Y1A 6E6: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

What does success look like working here at Capital Aerospace? and/or How could we make sure you're the best version of yourself?
Language:

English (required)
Work Location: In person