Job Description

Job Posting:

Administrative Coordinator - Full Time (35 hours/week) - 18-Month Contract

The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support for our clients to achieve our mission to improve the quality of life of people living with Alzheimer's disease or a related dementia and their care partners.

We employ administrative and fund development staff, educators, social workers, social service workers, nurses, occupational therapists, recreation staff, and volunteers who work together as a team to meet the needs of people living with dementia and their care partners.

We promote an equitable and inclusive environment that is healthy and discrimination-free and recognizes and respects the personal worth, dignity and diversity of our staff, volunteers, students, and Board members. We respect the values and beliefs of all who gather in our organization.

Our values include?collaboration?and?respect?and are the guideposts we use for decision-making of all kinds.? We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.

Working under the Manager, Operations, the Administrative Coordinator provides administrative support to the agency, including facility/operations, administration, and programs and services teams. The Administrative Coordinator will work collaboratively with all staff to ensure the delivery of programs and services and day-to-day business operations run smoothly and efficiently.

What you will be doing

Operations

Responsible for office administration including back-up reception/phone coverage. Provides back-up coverage for Intake, responding to intake-related phone calls, walk-in inquiries, or referral follow-up as required. Provides office/facility administration including, but not limited to, ensuring all equipment is in good working order, labeling and tracking assets and maintaining supplies and equipment in an orderly fashion. Assists with maintaining up to date inventory of all office equipment including laptops, peripherals, TV's, audio/video equipment. Identifies opportunities to streamline office processes, improve efficiency, and implement best practices in administrative operations. Assists with set up and allocation of all IT equipment ensuring all equipment is accurately assigned for staff accountability for tracking of equipment. Responsible for ordering general office and kitchen supplies In collaboration with the Program Managers/Supervisors, orders program supplies, coding to the appropriate teams Assists the Manager, Operations with coordinating services or vendors to complete facility or equipment maintenance (i.e. cleaning, security, IT) Assists with the coordination of office vendors in conjunction with the Manager, Operations, including tracking vendor pricing and arranging cost quotations. Coordinates insurance certificates requests Coordinates staff group training and maintains training documentation including, but not limited to, health & safety training, equity, diversity, inclusion and anti-racism training, and program-specific training. Assists in the completion of client experience or program-specific evaluations, including dissemination, collection, and compilation of all data Assists in updating and ongoing maintenance of the organization's Human Resources Information System (HRIS) Supports the recruitment/hiring process by preparing job postings, pre-screening candidates, and scheduling interviews. Provides administrative support to the new employees onboarding process, including compiling, and confirming all onboarding documents and orientation. As required, assists with other administrative tasks to support programs & services of the organization

Other duties

Supervising, and training administrative volunteers and delegating administrative tasks?as required Active participation in agency related meetings including ASDR staff meetings Works collaboratively with colleagues in a positive team centered approach Contributes to quality improvement initiatives of the agency Participates in key agency annual fundraising events as required Other duties as assigned from time to time

What you will bring along

Education:

Post-secondary education in office or medical administration or an equivalent combination of education, training and experience
Experience:

A minimum of 5 years' experience working in an office environment A minimum of 3 years' experience leading projects Experience in a charitable not-for-profit environment is considered an asset High level of composure and demonstrated ability to work under pressure in a fast-paced environment where there is a need to be able to effectively manage multiple tasks/assignments at the same time Demonstrated organizational/time management skills meeting deadlines
Other Knowledge, Skills, Abilities or Certifications:

Minimum of five years' progressive experience in office administration Advanced working knowledge of: Microsoft Word, Excel, PowerPoint, and Outlook Excellent oral and written communication skills Strong interpersonal, organizational, problem-solving, and time management skills Shows initiative, flexibility and resourcefulness Works well as part of a team and is also able to set individual priorities Experience in a not-for-profit organization preferred Valid Ontario Driver's license and vehicle available to travel throughout Durham Region A clear police check, including a vulnerable sector check, completed within the last two months.

Travel Requirements

Must have insured vehicle and be able to travel throughout Durham Region

Physical Demands

Manual dexterity required to use laptop computer and peripherals Extended periods of sitting and computer use Most work performed in a seated position Physical activity - limited (10%) Occasional travel

To Apply

Please submit your resume with cover letter to Hiring Manager: jobs@alzheimerdurham.com by

Friday, November 14, 2025.

Please include the job title in the subject line.

E

xpected start date - January 2026

Applications will be accepted by email only. We thank all those that apply, but only those selected for an interview will be contacted.

We are committed to inclusive, barrier-free recruitment and selection processes in accordance with the Human Rights Code and AODA.? The Alzheimer Society of Durham Region?welcomes those who have demonstrated a commitment to upholding the values of equity and social justice and we encourage applications from First Nations, Inuit and Metis, Indigenous Peoples of North America, Black and persons of colour, persons with disabilities, people living with dementia, care partners and those who identify as LGBTQ2S+ and neurodivergent.

Job Types: Full-time, Contract
Contract length: 18 months

Pay: $45,000.00-$60,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care On-site parking
Work Location: Hybrid remote in Whitby, ON L1N 9B2

Application deadline: 2025-11-14
Expected start date: 2026-01-26