Job Description

#

Administrative Coordinator

Vernon, British Columbia

Our

Administrative Coordinator

is a master multitasker, detail enthusiast, and a people-focused supporter of our organizational operations. If you thrive in a dynamic corporate environment and enjoy handling a mix of responsibilities with a sense of humor and team spirit, this might be the perfect opportunity for you. Read on to learn more about joining Tolko's Corporate Administration team!



We're looking for an

Administrative Coordinator

to join our head office located in

Vernon, British Columbia

. Our head office houses Tolko's corporate services groups including Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.



Our ideal candidate has the following qualifications:


Excellent t

ime management, organizational

, and

communication skills

(both oral and written). Proven ability to excel at

details, multi-tasking

, and

working under pressure

with frequent interruptions. Experienced in the use of software programs such as

Outlook, MS Word, and Excel

. Experience using JDE, CHUBB, and TELUS IQ is an asset. Capacity to manage sensitive and confidential information with

integrity and discretion

. Strong organizational skills and the ability to

negotiate pricing

and place orders for office stationary and mobility hardware. Drive to learn the business, understand and proactively contribute to business objectives. Ability to make recommendations for process improvements to assigned duties and work environment.

#

In this role, you will:

Oversee the companywide Mobility program, including

device management, bill reconciliation, travel plan administration

, and user support. Administer

fuel card programs

(Petro Pass, VO Petro Canada/Suncor), including invoicing, payroll deductions, card issuance, and publication order approvals. Manage office operations:

process invoices

(Building Maintenance, Communications), maintain

office supply inventory

, coordinate

mail/courier services

, and handle

bank deposits

. Organize and coordinate

company events

(e.g., annual Christmas Luncheon), negotiate vendor agreements, and arrange catering for meetings/functions. Provide

administrative support for the Safety/First Aid Committee

, ensuring compliance, valid certifications, and course registrations. Assist with

vehicle fleet management

, including lease payments, insurance, plate renewals, and database upkeep. Administer the Corporate Visa Program (card issuance, onboarding/offboarding, cardholder communication) and support budget management for the Admin Department. Support onboarding of new employees, prepare materials for meetings/training, conduct vendor research/cost comparisons, and respond to staff administrative requests as needed.




So, what's in it for you?


You'll take on an

exciting new challenge

with

supportive team members.

You'll earn a competitive salary based on your skills and experience. The expected base salary range for this position is between

$44,250 - $59,000

per year.

You will be eligible to participate in Tolko's

bonus program.

Competitive benefits

and

retirement plans

come standard, so you don't have to choose between your bottom line and wellbeing or your future.

Continued

development

through on the job and classroom training and reimbursement of tuition and membership fees. A

positive

,

innovative

, and

inclusive

work environment.




We want YOU to join our family. Come Grow Here!

Apply today at

www.tolko.com/careers.

About the North Okanagan Valley



The North Okanagan Valley includes the communities of Vernon, Armstrong, Lavington, Lumby and Lake Country, British Columbia. Surrounded by lakes, these communities provide family-friendly living with lots of amenities and beautiful weather. Visit one of our local wineries or fine dining restaurants, go boating, hiking, biking, skiing, catch a round of golf, or visit a local market to pick up fresh fruit and produce... whatever your pleasure, you'll find it here.

Watch this video

to learn about the region and find out why life is better here.

To protect the privacy of your personal information, please ensure that when you apply, you are directed to Tolko's job board at

https://recruiting.ultipro.ca

or you are accessing Tolko job opportunities through our website at

www.tolko.com/careers

.