Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring smooth office workflow in a professional environment. Experience with medical or dental offices is a plus, but not required.

Duties

Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle filing systems, document proofreading, and general clerical tasks to ensure organized recordkeeping Support bookkeeping activities and assist with basic financial documentation as needed Provide customer support and address inquiries via phone, email, or in person while maintaining excellent phone etiquette Assist with appointment scheduling, calendar management, and coordinating meetings or events Support administrative projects such as preparing reports, managing correspondence, and maintaining office supplies Ensure the office environment is professional, welcoming, and efficient

Experience

Previous administrative experience preferred, including clerical work in an office setting or medical/dental practice Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills Experience using QuickBooks or similar bookkeeping software is advantageous Familiarity with multi-line phone systems and front desk operations Strong organizational skills with the ability to manage multiple tasks efficiently Excellent communication skills including phone etiquette and customer service experience Ability to perform proofreading and maintain high attention to detail in all work tasks Prior experience in a medical or dental office environment is a plus but not mandatory
Job Type: Full-time

Pay: $47,461.66-$49,502.44 per year

Benefits:

Extended health care
Work Location: In person