Job Description

Job Summary

United Way Newfoundland and Labrador is looking for a proactive, solutions-focused

Administrative Coordinator

to join our team and help keep our operations running smoothly. If you're someone who thrives in a dynamic environment, brings a can-do attitude to everything you do, and isn't afraid to roll up your sleeves -- we want to hear from you!

This role goes beyond traditional admin work. You'll not only manage day-to-day

administrative tasks

, but you'll also support

fundraising development efforts

, contribute to

brand awareness initiatives

, and assist with our

social media presence and website upkeep

.

Administrative Duties

Perform general office administrative and reception duties (answering phone, emails and meeting/greeting visitors, arranging couriers, processing mail, prepare bank deposits; reconciliation of petty cash Complete data entry using programs such as Donation Tracker, Excel, Word and others; Develop and maintain distribution lists for efficiency in contacting volunteers, donors and partners. Coordinate Community Fund applications and follow up, acting as the main point of contact for applicants as well as assist Community Investment Committee with approvals/declines, agreements and other reporting. Oversight for the coordination of UWNL's Annual General Meeting Perform other general office support as needed to provide for the success of the entire organization (for example, creating documents and correspondence, compiling information as needed

Fundraising, Events and Project Support

Support, participate and assist with UWNL led events (Community Celebration, Day of Caring, in-house fundraising efforts) including communications, volunteer coordination, researching and booking venues, obtaining required documents for locations/events; set up and tear down assistance Facilitate and obtain Lotto Licences for the organization including all communications with workplaces and Service NL. Complete applications and reporting as well as develop and order tickets. Participate and assist with internal fundraising initiatives, including ticket lotteries, raffles or other events as determined. Other fundraising and business development supports as needed

Social Media & Brand Support:

Help shape and share our brand story through content and communications Draft, schedule, and monitor posts on social media platforms (Instagram, LinkedIn, etc.) Assist in gathering content like testimonials, case studies, and behind-the-scenes photos Perform basic website updates (editing text, posting blogs, updating team info, etc)

Education and Experience

Post-secondary certificate, diploma or degree from an accredited college, technical institute or university in a relevant discipline and/or equivalent experience with ongoing professional development. Minimum 3-5 years office administration experience (with focus on fundraising an asset). Previous experience in a non-profit and/or fundraising environment is preferred.

Knowledge & Skills

Strong knowledge of computer software programs including MS Suite of products Strong knowledge of social media platforms and planning. Proven initiative and attention to detail. Excellent planning, time management and organizational skills. Excellent written and verbal communication skills, with a polite and professional phone presence. Ability to work independently, manage multiple tasks, and meet project deadlines with a high degree of accuracy. Ability to lift 10kg and assist with the set up/tear down of events
Please send a cover letter and resume to: info@nl.unitedway.ca. This posting will close at 5pm, October 31st.

Job Type: Part-time

Pay: $23.75 per hour

Expected hours: 25 - 30 per week

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care Wellness program
Work Location: In person