Administrative Coordinator & Scheduler
Halifax, NS, CA, Canada
Job Description
Position Summary:
The Scheduler/Admin will manage daily scheduling and dispatch of cleaning crews, coordinate with clients and staff, and provide administrative support to the office. This role requires flexibility, strong organizational skills, and excellent communication.
Core Scheduler Duties:
Schedule and Dispatch:
Arrange appointments for cleaning crews/technicians and adjust routes daily to maximize efficiency.Customer Coordination:
Confirm appointments, communicate updates, and resolve scheduling conflicts.Technician & Crew Support:
Ensure field staff have job details, access information, and necessary tools/instructions.Workforce Coordination:
Communicate with crew members, considering availability and skills when assigning jobs.Emergency Response:
Handle last-minute or after-hours scheduling needs.Record keeping:
Track service requests, completed jobs, crew assignments, and technician availability.Office Administration Duties:
Clerical Support:
Manage phones, emails, filing, and incoming correspondence.Data Entry & Reporting:
Update databases, logs, and spreadsheets; prepare daily/weekly reports.Customer Onboarding:
Assist new customers with account setup and explain services.Collaboration:
Work with operations and fleet managers on maintenance schedules and staffing needs.Office Manager Support:
Assist with small tasks and projects as needed.Customer Service:
Act as the first point of contact for client inquiries.Process Improvement:
Suggest workflow adjustments to improve scheduling efficiency.Benefits
Competitive salary
Friendly and supportive team environment
* Opportunities for growth and skill development
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Job Detail
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Job IdJD2903628
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationHalifax, NS, CA, Canada
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EducationNot mentioned