Job Description

Dynamo is all about your potential. We specialize in the design, installation, commissioning, field service, and preventative maintenance of electrical distribution and process control equipment. When you join our team, you're not just filling a role; you're stepping into a world of opportunities. Imagine being at the forefront of delivering technical solutions to industrial and utility clients in Western Canada. Your expertise and dedication will be valued and celebrated.

By joining us as a Administrative Coordinator, you're not just taking a job, you're stepping into a role that is the heartbeat of our office. You'll be the first point of contact for visitors and callers, creating a welcoming environment while ensuring smooth day-to-day operations.

Your responsibilities go beyond greeting guests. You'll manage front desk activities, assist with hotel bookings, coordinate basic IT setups for new employees, process purchase orders, and provide support for quotes and reports. Every task you handle contributes to an organized, efficient, and positive workplace.

This position calls for more than skills, it requires flexibility, efficiency, and a keen eye for detail. The ideal candidate is an energetic self-starter who embraces variety, thrives on organization, and takes pride in accuracy. Your efforts will be valued and celebrated in a culture that rewards accountability and excellence.

Some of your responsibilities may include:

Front Desk Management:

Greet and assist visitors in a friendly and professional manner. Answer, screen, and forward incoming calls; take messages when necessary. Maintain a tidy and organized reception area.
Administrative Support:

Open and distribute incoming mail, emails, and faxes. Schedule appointments and manage calendars. Maintain accurate records of PO transactions Organize and store paperwork, documents, and templates. Assist with office supply inventory and ordering. Coordinate internal events such as meetings, training sessions, and company functions.
Report & Proposal Support

Assist with reviewing bid requests and compiling key details into internal templates. Gather required documents (e.g., WCB certificates, insurance, company profiles) for quotes and proposals. Proofread drafts for clarity and accuracy. Help submit final documents through email or client platforms (e.g., Merx, Ariba). Maintain templates and resources for reports and proposal preparation.
Travel & Accommodation Coordination:

Arrange hotel bookings for staff and visitors as required. Confirm reservations and ensure special requests are met. Maintain records of bookings and negotiate rates with preferred vendors.
IT Setup & Support:

Assist new employees with workstation setup (hardware, monitors, peripherals). Troubleshoot basic hardware issues before escalation. Maintain inventory of IT equipment and accessories. Maintain internal phone lists and update directories. Ensure compliance with document retention policies.

Position Requirements:

Post-secondary education in Office or Business Administration. Experience in administrative support; exposure to quoting or proposal processes is an asset. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite and basic IT troubleshooting. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and customer service orientation. Ability to work under pressure and manage multiple priorities.
Job Type: Full-time

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance Paid time off RRSP match Vision care
Work Location: In person