Job Description

Administrative & Bookkeeping Coordinator

Location:

InstallMasters Office - 290 Industrial Drive, Saint John, NB

Employment Type:

Full-time, On-Site

About Us

At

InstallMasters

, we provide solutions that transform construction projects. From flooring and siding to kitchens and full-build projects, our motivated team delivers seamless results for builders, GCs, insurance companies, and homeowners. We value structure, problem-solving, and a positive team culture where every role directly impacts our growth.

Position Overview

We are seeking an

Administrative & Bookkeeping Coordinator

to join our Saint John office. This person will be the backbone of our daily operations -- supporting bookkeeping, managing office systems, communicating with residential clients, and assisting our project managers and leadership team.

The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment. You will play a key role in ensuring InstallMasters runs smoothly behind the scenes, while also representing our professional and client-friendly image.

Key Responsibilities

Administration & Office Support

Maintain organized digital and physical filing systems. Prepare professional documents, estimates, contracts, and client correspondence. Support project managers with scheduling, paperwork, and follow-ups. Handle incoming calls, emails, and office inquiries with professionalism. Manage the company's comprehensive software platform, ensuring data is properly logged and updated.

Bookkeeping & Financial Support

Enter and reconcile expenses, invoices, and payments in company software (training provided if needed). Prepare payroll documentation and assist with Records of Employment (ROEs) and government remittances. Monitor accounts payable/receivable, flag outstanding balances, and follow up as required. Assist with HST reports, audits, and provide accurate financial records to support the accounting team.

Client & Team Communication

Communicate with residential clients regarding appointments, invoices, and project updates. Provide excellent customer service with a problem-solving mindset. Assist in managing the InstallMasters app (attendance, scheduling, tickets). Support internal communications and help maintain a positive office culture.

General Support

Order office supplies and assist with inventory tracking. Provide administrative support for HR (onboarding, employee files). Assist management with reports and presentations.
Requirements

3+ years experience in administration, bookkeeping, or office coordination. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with QuickBooks, Wagepoint, or other bookkeeping/payroll software is an asset. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to problem-solve and support clients with a positive, professional attitude. Must have a personal vehicle and valid driver's license. Ability to work on-site at our office (290 Industrial Drive, Saint John).
What We Offer

A motivated and supportive team environment. Opportunity to grow as InstallMasters expands in the Maritime region. Hands-on training in construction administration, bookkeeping, and project coordination. Competitive salary based on experience. Structured, professional workplace where your role has direct impact.
At

InstallMasters

, we believe in teamwork, accountability, and removing complexity for our clients and staff. If you are ready to grow with a company that values professionalism and problem-solving, we'd love to hear from you.

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

Benefits:

Company events Relocation assistance Store discount
Work Location: In person