Job Description

Location: Carney Hill Neighbourhood Centre Society (CHNC)

Reports To: Executive Director

Salary: $25 - $30 per hour (depending on experience)

Position Overview

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The Administrative Coordinator provides essential administrative support to the Executive Director and the organization. This position involves supporting office and childcare operations, maintaining records, bookkeeping, handling correspondence, and being the primary point of contact for the CHNC office.

Key Responsibilities

General Administrative Support:

Manage office operations, handle correspondence, maintain office supplies and childcare operating supplies.

Record Keeping:

Maintain and organize records, files and documentation in accordance with organizational policies and legal requirements.

Communication:

Serve as the primary point of contact for internal and external inquiries. Support families with access to Affordable Childcare Benefit (ACCB). Tasks include but are not limited to:

Building relationships with families.

Maintaining waitlist, and communicating with ACCB with applicant to resolve issues.

Managingwebsite interface, social media, and other tech platforms.

Evidence clear, compassionate communication style as demonstrated in personal statement and references

Financial Record Keeping:

Maintain financial records, including payables, receivables, childcare invoicing, payroll.

Prepare and submit monthly reports for contracts.

Support Executive Director with development of budgets, reporting requirements for grants, donors and events as needed.

Prepare financial reports to funders, the Executive Director and the Board.

Childcare:

When needed provide support to the childcare programs to ensure compliance with child/staff ratio. Collaborate with school staff to support children and families.

Fundraising and Grant Support

: Provide administrative support for fundraising efforts including assisting with grant applications, donor communication and event coordination.

Qualifications

Education

: High school diploma required; post-secondary education in office administration, business, or a related field is an asset. Hold or be willing to obtain at minimum a "Responsible Adult" certificate. [CS1] Consent to criminal record check prior to employment (and as required during employment).

Experience

: Minimum of 2 years in an administrative role, preferably in a non-profit or community organization.

Skills

: Strong organizational and multitasking skills. Excellent written and verbal communication. Experience with office management and computer software (Microsoft Office, Google Suite/Google Admin; Website Management Programming).

Other

: Must be able to work independently and demonstrate strong problem-solving abilities.

Accountability

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The Administrative Coordinator reports to the Executive Director and will work closely with other staff to ensure smooth operations within the organization.

Additional Information

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Full time (37.5 hours/week). Competitive hourly wage based on experience. A benefit package is available to those who have completed three-month probation period. This is a full-time permanent position.
Job Types: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits:

Casual dress Dental care Extended health care Flexible schedule On-site childcare On-site parking Paid time off
Work Location: In person