Job Description

~ABOUT US~

Community Futures Eastern Ontario (CFEO) is a dynamic not-for-profit organization supporting innovation and growth for small businesses, community development initiatives, and local economies across Southeastern Ontario. Each of our member offices operates independently, delivering the Community Futures program and other local initiatives to rural entrepreneurs and small businesses. CFEO serves as their regional voice, advancing entrepreneurship, small business development, and economic opportunities.

As a change agent, CFEO drives economic growth through deliver of regional programs like the Southern Ontario Fund for Investment in Innovation (SOFII), offering flexible, no-fee, nondilutive, repayable financing for innovative businesses.

Supported by the Federal Economic Development Agency for Southern Ontario (FedDev Ontario), CFEO coordinates opportunities for its members and collaborates with regional partners to create lasting impact in the Eastern Ontario economy.

CFEO is governed by an engaged Board of Directors, including members, volunteers from member offices' boards, and independent representatives from across the region.

~THE OPPORTUNITY~

Are you ready to make a difference in the lives of business owners in Southeastern Ontario? We are seeking a highly skilled Administrative Coordinator who thrives in a fast-paced, autonomous work environment to join our forward-thinking, high-performing team. This central role is ideal for a detail oriented, organized

not-for-profit administrative professional

with

strong technical expertise in online office tools

,

financial acumen

and exceptional coordination and administrative skills. Reporting directly to the Executive Director, this role will ensure the smooth operation of the organization's day-to-day activities and coordinate key initiatives to support the CFEO team, the Board of Directors and Committees, and our member offices. You will be the go-to

superuser

for setup and coordination of tools such as MS O365, including core office applications (Excel, Word, PowerPoint), our SharePoint site, MS Teams and MS VOIP. You will coordinate and execute on the planning and scheduling of CFEOs administrative activities and reporting, including improving data management systems and maintaining operational and governance procedures to ensure optimal compliance, organization, and efficiencies.

Bring your innovative and positive mindset to CFEO, where you'll be front and centre on our operational processes, and prepare high-visibility communications and liaise with external stakeholders on behalf of management. Enjoy a

4-day work week

,

work-from-home flexibility

, a dynamic and collaborative team, and a comprehensive salary and benefits package.

~THE RESPONSIBILITIES~

Organizational Operations:

Coordinate the organization's administrative activities and projects, ensuring timely completion and optimal execution. Administer and optimize O365 and SharePoint tools for organizational workflows, document management, and team collaboration. Source and coordinate vendor services, negotiating agreements with an eye toward cost-effectiveness, efficiency, transparency and compliance with procedural guidelines. Maintain a vendors list and manage external service providers to support various operational needs, including insurance, IT services, marketing, controllership, benefits, training and suppliers. Monitor organizational deliverables and staff calendars (reporting deadlines, compliance requirements, renewals), ensuring timelines are met. Maintain and organize the company's data, files, and access structures to ensure secure and efficient storage, supporting cybersecurity compliance and reporting. Board and Committee Support: Prepare high-quality board and committee agenda packages, take detailed minutes, track and follow up on board and committee action items. Coordinate board and committee meeting bookings, ensuring timely planning and communications. Support governance-related activities, including tracking and maintaining board and committee workplans, dashboards and balanced scorecards, governance reviews, and managing records.

Administrative Coordination

:

Coordinate scheduling for internal and external staff meetings, ensuring smooth communication with all stakeholders. Create high-quality professional communications (emails, letters, PowerPoint presentations) for staff and board members, using MS O365 Suite (primarily Outlook, word, excel, and PowerPoint). Exercise financial acumen to assist in monitoring and reviewing expenses for accuracy and assigning proper GL allocations, ensuring compliance to internal controls, providing insights on expenditures and risks and supporting organizational budget utilization. Provide support in the coordination of member services activities such as investigating group purchasing and training opportunities for CFEO's member offices and stakeholders. Support event planning and logistics for CFEO-led initiatives, ensuring a professional and engaging experience for participants. Communicate effectively with internal and external stakeholders, including vendors, government officials, and member offices, representing CFEO with professionalism. Act as a liaison for enquiries, providing excellent customer service to all stakeholders.

Note

: This role requires versatility, and the employee should anticipate being involved in diverse tasks beyond the scope of the primary responsibilities listed in this Job Posting.

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: $45,000.00-$55,000.00 per year

Benefits:

Dental care Extended health care Life insurance Paid time off RRSP match Vision care Work from home
Experience:

MS Office 365: 2 years (required) administrative support: 2 years (required) nonprofit board coordination: 1 year (required)
Language:

English (required)
Work Location: Hybrid remote in Peterborough, ON K9J 3H1