Job Description

Are you an organized, tech-savvy powerhouse who loves keeping projects running smoothly behind the scenes? Do you take pride in precision, thrive on variety, and bring positive energy to everything you do? If so, we want you on our team!

We're a forward-thinking residential construction company looking for an

Administrative Coordinator

who's ready to make an impact. You'll play a key role in ensuring our projects, systems, and client relationships stay on track.

What You'll Do

This isn't your typical desk job; you'll have your hands in every part of our business operations:

Accounting & Finance Support

Enter and organize vendor bills, track payments, and follow up as needed Prepare and send client invoices with accuracy and professionalism Keep project budgets and financial data clean, current, and transparent

Estimating & Selections

Send bid requests to vendors and trades for upcoming projects Assist with creating and sending out Selection Documents and POs Maintain up-to-date records of trade partners, architects, and suppliers

Database & Project Management

Ensure all project documents are uploaded and organized in our system Keep lead databases and contact lists current and complete Support the team in maintaining clear, efficient workflows

Systems, Scheduling & Operations

Help our team and trade partners make the most of our software tools Manage team calendars, coordinate meetings, and support project scheduling Prepare safety boards, jobsite binders, and other project documentation Assist with maintaining internal systems, templates, and processes

Who You Are

You're not just looking for "a job," you're looking to

be part of something exceptional.

You have

5+ years of experience in the residential construction industry;

experience working for a custom home builder a bonus You're

tech-savvy;

comfortable navigating project management and accounting tools like QuickBooks, BuilderTrend, JobTread, or similar You have a

sharp eye for detail

and take pride in getting things right You're

resourceful, adaptable, and a strong communicator

You take ownership of your work and

love being part of a collaborative team

You

live within the Barrie-Muskoka area

; in person work will sometimes be required

Why You'll Love Working With Us

A supportive, growth-minded team that values initiative and innovation Opportunities to learn, lead, and grow as we expand A company culture built on collaboration, integrity, and excellence Competitive compensation and flexibility for the right candidate

Ready to Apply?

If you're an A+ team player with a passion for organization, accuracy, and building great cottages, we want to meet you!

Apply now

with your resume and a short note telling us why you're the perfect fit!

Job Type: Part-time

Pay: $25.00-$28.00 per hour

Expected hours: 25 - 30 per week

Benefits:

Company events Paid time off Profit sharing Work from home
Education:

Bachelor's Degree (preferred)
Experience:

Residential construction: 5 years (required)
Work Location: Hybrid remote in Oro-Medonte, ON