Job Description

Administrative Coordinator - Dorval Medical Family Health Team

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Love keeping things organized and making a real impact? This role is for you!

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We're looking for a detail-oriented and friendly

Administrative Coordinator

to help keep our busy family health clinic running smoothly. You'll be the go-to person for supporting our physicians, staff, and leadership team while making sure patients feel welcome and cared for.

What you'll do:

Keep day-to-day office operations organized and efficient. Jump in on reception occasionally when phones are busy -- answer calls and book appointments. Manage billing, deposits, and follow up on unpaid accounts/expired health cards. Create and adjust physician appointment schedule templates. Keep records, files, and data tidy and accurate. Schedule meetings, prepare minutes, and handle correspondence. Support the team with Microsoft Office, Excel, Outlook and Accuro (our clinical management software). Keep inventory, order office supplies and ensure stock is tracked Provide information to third party bookkeeping service that handles our books Pitch in on process improvements and share ideas.

What you bring:

Strong computer and Microsoft Office skills (Word, Excel, Outlook). Great organizational skills and attention to detail. Comfort with learning new things, including software (i.e. Accuro experience is a plus). Previous admin or medical office experience is helpful. Friendly, professional, inclusive and respectful customer service style. A sense of humour -- we work hard, but like to keep things light too.

Why join us?

You'll be part of a supportive, close-knit team of six doctors and 15 staff who believe in collaboration, respect, and delivering quality, comprehensive and longitudinal family medicine. We value open communication, positivity, and a workplace where people enjoy coming in every day.

This is also a great opportunity to

grow your skills in healthcare administration, leadership, and clinic operations

-- setting you up for long-term career success.

Job Types: Full-time, Permanent

Pay: From $55,000.00 per year

Benefits:

Company events Company pension Dental care Employee assistance program Extended health care Life insurance Mileage reimbursement On-site parking Paid time off RRSP match Vision care
Ability to commute/relocate:

Oakville, ON L6K 3W6: reliably commute or plan to relocate before starting work (required)
Application question(s):

Have you previously used Accuro? Are you currently located in Ontario, Canada What other languages do you speak (if any)?
Education:

Secondary School (required)
Experience:

office administration: 1 year (preferred)
Language:

Fluent English (required)
Licence/Certification:

CPR-C Certification? (preferred)
Work Location: In person

Application deadline: 2025-10-10
Expected start date: 2025-11-17