Job Description

Are you the go-to person for keeping things organized and running smoothly?

The Administrative Coordinator position at Ridge Meadows Division of Family Practice is the backbone of our office.

You'll be the go-to for administrative support, tech troubleshooting, and ensuring everything runs smoothly for the team to produce quality patient care improvement project results. From organizing supplies and supporting events to leading small projects and delivering documents to clinics, this role is full of variety.

The ideal candidate has at least three years of administrative and operational experience, excellent communication skills, a love for teamwork, and the ability to thrive in a fast-paced environment with minimal supervision. If you're passionate about organization, community, and being part of a fun and dynamic team, we can't wait to meet you!

ABOUT US

Divisions of Family Practice is an initiative of the

Family Practice Services Committee

(a joint committee of the

BC Ministry of Health

and

Doctors of BC)

.

The Ridge Meadows Division of Family Practice (RMDFP)

operates as a nonprofit society. Incorporated in 2010, it serves the Maple Ridge and Pitt Meadows area. RMDFP provides its 153 physician members with a strong voice to ensure that our members are at the forefront of positive change in our healthcare system.

Our Vision

We seek to achieve optimal health for Maple Ridge, Pitt Meadows and Katzie First Nation, by providing leadership and support for our physicians and in turn provide the best care possible for their patients.

Our Mission

To improve physician satisfaction by having an organization that builds inclusive connections and partnerships to make meaningful health care change.

AREAS OF RESPONSIBILITIES

Big Picture

Help drive the organization's annual Strategic Plan and organization goals to success by supporting the staff team and managing general and clerical tasks.

About The Role

The Administrative Coordinator will:

Support project, engagement, operations, and accounting teams. Coordinate supplies, event logistics, meeting materials, clinic deliveries, and general office needs. Troubleshoot basic tech issues (Wi-Fi, printers, A/V, etc.). Maintain trackers, databases, and survey outreach. Create and update documents using Microsoft Office and tools like Monday.com and SharePoint. Pitch in on team-led community projects (and have fun while doing it). Travel will be necessary across the Maple Ridge and Pitt Meadows region and reliable transportation is required.

This role requires occasional early mornings or evenings to match physician schedules.

Qualifications

Minimum of 3 years of administrative/operations experience. Strong proficiency wtih Microsoft Office (Word, Excel, PowerPoint). Experience in data collection and entry. Audio/visual experience or technical aptitude to learn quickly and troubleshoot. Proficiency with office technology equipment included printers, computers, monitors, Wi-Fi, wireless speakers. Experience with (or ability to quickly learn) platforms like Monday.com, SharePoint, Google Calendar, Act-On, Maximizer, and Basecamp. A collaborative approach to teamwork, with strong interpersonal, relationship-building, and problem-solving skills. Exceptional written and verbal communication skills. Strong organizational and time management skills. Professionalism, diplomacy, and cultural awareness. Valid driver's license and reliable vehicle. Willingness to take direction and work independently

Why Join Us?

We're a nonprofit organization that supports family doctors in Maple Ridge, Pitt Meadows, and Katzie First Nation. We work on meaningful healthcare improvements and prioritize staff well-being and development.

Here's what we offer:

Transparent culture where all voices are heard and a flat organization structure. Paid vacation that grows with tenure (2 weeks to start; 4 weeks after 5 years). Group benefits (medical, dental, life) after 3 months. Paid time off for your birthday and between Christmas and New Year's. Staff-led volunteering opportunities. Celebrations, community spirit, and real support for professional growth. A "Division Family" where we laugh, learn, and lean in together.

Work Perks You'll Actually Use

Wellness-focused breaks (walk & talks, stretch sessions, mindful moments). Growth opportunities with lots of support to try new things.

Our Commitment

We are committed to equity, diversity, inclusion, and building a workplace that reflects the communities we serve.

WORKING CONDITIONS

This is an in-office position, between the days and hours of Monday to Friday, (8 am - 6 pm (you choose your best start and end time with your team) with the flexibility of attending early morning, evening and/or occasional weekend meetings to accommodate physician's schedules.

Job Type: Part-time

Pay: $21.00-$23.00 per hour

Expected hours: 40 per week

Ability to commute/relocate:

Maple Ridge, BC V2X 3C1: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have a technical aptitude?
Education:

Secondary School (preferred)
Experience:

Administative : 3 years (required)
Location:

Maple Ridge, BC V2X 3C1 (preferred)
Work Location: In person