Administrative Coordinator - Institutional Planning and Assessment
Primary Purpose: The Administrative Coordinator provides confidential and high-level administrative support to initiatives led and supported by the Office of Institutional Planning and Assessment (IPA). A large focus of the role is providing administrative support to the Provost\'s Budget Committee and Budget Committee Support Group, Allocating Support Centre Resources Committee, and the Fee Review Committee. The Administrative Coordinator provides general administrative support to IPA\'s priorities and projects and to the analytical staff within the unit. The position is the first point of contact for IPA and deals with a broad spectrum of queries.
Nature of Work: The Administrative Coordinator reports to the Executive Administrative Director and receives day to day direction from the Executive Assistant, and the Senior Director, Resource Allocation and Planning and the Senior Director, Assessment and Analytics, in support of the Provost and Vice-President Academic, and the Deputy Provost.
The position is a key contact and resource in a team-orientated, high-volume unit with multiple and competing demands and deadlines. This position requires the ability to work under pressure with minimal supervision in a fast-paced environment where there is continuous change, shifting priorities and frequent interruptions. Dealing with competing deadlines and multi-tasking is the norm. Must be able to plan workflow to handle deadlines, peak periods and unexpected situations. Difficult or unusual issues, problems or situations will be discussed with or referred to the Executive Assistant and/or the Senior Directors to determine appropriate solutions. Attention to detail and accuracy is a must as impact of error is high. Considerable discretion and diplomacy are essential as the position is privy to complex, sensitive, highly confidential information.
A high degree of professionalism is required to support collegial decision making, to maintain positive and effective working relationships with university governing bodies and administrative offices, and in support of senior leaders of the university. The work is fast-paced and cyclical, requiring expert understanding and management of university business, decision processes and committee workflows.
Typical Duties or Accountabilities:
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