Job Description

Overview

We\xe2\x80\x99re looking for an experienced Administrative Coordinator to assist and support our Director of Long Term Disability Services at WorkSafeBC in our Richmond head office.

If you are a resourceful and self-motivated administrative coordinator with the power to initiate plans, act on your decisions, and independently follow through to completion, we want to hear from you. In this role, you\xe2\x80\x99ll use a high level of discretion and tact in handling confidential and sensitive management information related to WorkSafeBC\xe2\x80\x99s operations and regulations. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, this role is for you!

How you\xe2\x80\x99ll make a difference: You\xe2\x80\x99ll ensure people with permanent work-related disabilities get the benefits they need.

Where you\xe2\x80\x99ll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you\xe2\x80\x99ll work primarily from your B.C. home and at a minimum of twice per month in our Richmond office.

We\xe2\x80\x99ll be reviewing applications daily \xe2\x80\x93 don\xe2\x80\x99t wait, apply today!

What you\'ll do

• Record, organize and prepare complex and confidential reports
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Manage appointments, meetings, conferences and team events, booking meeting rooms, PowerPoint presentations, speaking notes, agendas, food and beverages preparations are made beforehand
• Build and maintain a SharePoint Teamsite
• Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
• Receive, screen and refer incoming calls from internal and external sources. Answer routine inquiries with respect to departmental activities.
• Build and maintain cooperative working relationships with a variety of individuals

Is this a good fit for you?

We\xe2\x80\x99re looking for people who can:

• Display a high degree of integrity and professionalism when handling confidential files and information
• Organize and coordinate agendas for meetings and events
• Synthesize information to summarize main points
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Be adaptive and take initiative as appropriate
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate

Your background and experience

• Completion of grade 12 and some post-secondary education in Business Administration is preferred
• A minimum of three years of related work experience in an administrative role supporting senior management and/or Director level operations
• Strong working knowledge of SharePoint and Microsoft Office products including Word, Excel, PowerPoint, and Teams

We\xe2\x80\x99ll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Confirm you\xe2\x80\x99re legally entitled to work in Canada

WorkSafeBC\xe2\x80\x99s COVID-19 Employee Mandatory Vaccine Policy (the \xe2\x80\x9cPolicy\xe2\x80\x9d) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We\xe2\x80\x99re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What\xe2\x80\x99s it like to work at WorkSafeBC?

It\xe2\x80\x99s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover .

Our benefits

As a member of our team, you\xe2\x80\x99ll have access to services and benefits that help you get the most out of work \xe2\x80\x94 and life. Along with a competitive salary, your total compensation package includes:

• Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
• 4 weeks of vacation in your first year, with regular increases based on years of service
• Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
• Optional leave arrangements
• Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out .

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.
• We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email

when you submit your application.

Application requirements:

In addition to your resume, please submit:

• Cover letter
• Please be prepared to provide two written samples of documents you have self-authored. Examples of documents to submit include a letter, memo, email, report, and PowerPoint presentation slides with speaking notes. Please ensure there is only one type of each sample to offer a variety.

Any additional application materials must be received by email to by 4:30pm. PST on the closing date of the competition.

WorkSafeBC