Job Description

Job Overview

We are seeking a detail-oriented and organized Administrative Coordinator to join our team. The ideal candidate will have a strong background in administrative support and scheduling, media management, and proficiency in various office software (Quickbooks). This role is essential in providing support to staff and helping client's and families access Core Clinical Services.

Responsibilities

Manage daily administrative tasks, including data entry, filing, and maintaining organized records. Support front desk operations, welcoming visitors and managing appointments. Maintain confidentiality of sensitive information in accordance with company policies. Manage clinician calendars, session scheduling/confirmations, and waitlist tracking Coordinate client intake; obtain consents and set up secure digital folders. Maintain QuickBooks Online: customers/items, invoicing, receipts, deposits; month-end matching. Reconcile timesheets to invoices; prepare payroll inputs (hours, categories, travel) for approval. Communicate professionally with families, schools, and vendors; draft letters/emails Support with social media and website management

Requirements

Proven experience in an administrative role, preferably within a medical setting with working knowledge of PHIPA and secure handling of personal health information. Proficiency in QuickBooks, Adobe, media software. Strong computer skills with the ability to learn new software quickly. Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. Effective communication skills, both verbal and written, with a focus on customer support. French Language is an asset. Experience with clerical duties such as typing, filing, and data entry is essential. 2+ years in admin/bookkeeping/clinic operations or similar. Clear criminal background check and two professional references
Job Type: Part-time

Pay: $35,000.00-$53,000.00 per year

Expected hours: 10 - 20 per week

Benefits:

Flexible schedule Work from home
Work Location: Hybrid remote in Greater Sudbury, ON P3A 1Y2

Expected start date: 2025-10-06