Job Description

Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.
Land acknowledgement:
Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.

Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.

Who you are:You encompass Oak Valley Health's core values and live the words of respect, trust, commitment, compassion and courage You are a patient and/or client centered individual who performs at an exemplary standard You are a team player with excellent communication, critical thinking and prioritization skills

Posting Closing Date: July 23rd
We are seeking a highly motivated and organized Administrative Coordinator to support three Directors within the Human Resources portfolio. This role requires exceptional organizational and communication skills, along with a solid understanding of HR and organizational procedures.
The successful candidate will be exposed to highly confidential information and must demonstrate diplomacy, professionalism, and political acuity. In addition to administrative duties, some program delivery may be required at the discretion of the Directors. This is an excellent opportunity for someone with strong technical, written, and verbal communication skills to provide impactful support in a dynamic environment.
Responsibilities will include:Manage complex calendars for three Directors, including scheduling, conflict resolution, conference registration, and preparation of expense reports. Provide coordination and administrative support for specific program areas, such as the Care Cart project, RISE scheduling, labour relations initiatives, and other operational priorities. Draft and prepare correspondence, reports, presentations, and proposals on behalf of Directors as required. Maintain HR system policy manuals, including tracking of revisions, approvals, and distribution; act as a key user of department-specific software. Perform general administrative duties including data entry, photocopying, filing, processing mail, and ordering office supplies. Process and manage procurement and financial transactions, including cheque requisitions, purchasing requests, employee reimbursements, and monthly Visa reconciliations. Coordinate and support meetings by preparing agendas, meeting materials, recording and transcribing minutes, and arranging logistics. Provide other administrative support as assigned.

What you bring to the role:Completion of an undergraduate degree in Administration, Business, or a related field. Minimum of 5 years of progressive administrative experience, preferably in a healthcare or human resources environment. Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Publisher); working knowledge of Meditech and HRIS systems preferred. Strong initiative, attention to detail, and ability to work efficiently in a fast-paced environment. Excellent customer service orientation and demonstrated ability to work collaboratively within a team. Superior written and verbal communication skills, with the ability to build positive working relationships with internal staff and external partners. Exceptional organizational, time management, and problem-solving skills. Demonstrated history of reliable attendance and punctuality. Commitment to a safe and healthy workplace, adhering to hospital policies, safety legislation, and mandatory education requirements.

Work Schedule:

Primarily Days, Monday to Friday, 8 hour shifts.
Please note schedules may change due to operational needs.
Compensation:
BAND Q
Range:
$36.65 - $42.98
Who we are:
Oak Valley Health is one of Ontario's leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children's services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.

Oak Valley Health Equity, Diversity, Inclusion and Belonging statement
Oak Valley Health takes pride in serving some of Canada's most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.