Job Description

Location Address: 100 Queens Quay East, 9th Floor, Toronto

Number of Openings: 1

Salary / Pay: $50,030.00 - $82,820.00

Description du poste :
Administrative Coordinator, Corporate Affairs, Strategy & Sustainability
Are you interested in supporting the Corporate Affairs, Strategy & Sustainability department during a unique and transformative time at the LCBO? Reporting to the Chief of Staff and Vice President of Sustainability, Strategy and Corporate Affairs, the Administrative Coordinator, will provide a professional administrative framework to support multiple high-level confidential administrative and operational activities to the broader departments. You will coordinate and execute the department\'s expenses while monitoring annual budgets and preparing reconciliation reports. You will also maintain and coordinate numerous meetings and special initiatives and oversee onboarding of new employees.

If you possess superior communication, organization and analytical skills and are passionate about anticipating the needs of the team and preparing them for success, then this is the role for you!

This role is hybrid. #LI-Hybrid

About the Role

• Maintain all department expenses and financial information; review and process all invoices into the Oracle system with accuracy and in a timely manner.
• Prepare, analyze, monitor all department budgets, financial and reconciliation reports.
• Liaison with vendors and suppliers to ensure payment processes are clear and invoices are processed, and payment is issued within payment terms.
• Process any procurement documents including RFPS and Single Source Requests.
• Maintain updated charity financial information with the finance department and other vendor profile information.
• Organize and coordinate various management meetings with internal and external stakeholders determining attendees and creating invitation lists; arranging accommodation, meals, presentation materials as required; drafting and distributing all communications (agenda, memos, e-mails, maps, menus, etc.
• Attend meetings to record minutes; transcribes minutes into an appropriate format; distributes to attendees; performs any necessary follow-ups; assists in preparing for meeting by gathering relevant data and creating reports and presentation slides.
• Coordinate travel arrangements for the department, by liaising with appropriate LCBO staff to finalize travel reservations.
• Coordinates the job hiring processes and setups, staff hiring, onboarding, and offboarding, including planning, requests, setups, distribution, and tracking of devices, office supplies, software applications, systems & network access.
• Coordinate any ad-hoc requests through Workday and Ask HR systems for the department teams.
• Coordinate numerous ad-hoc administrative assignments, projects and special initiatives and support events as requested for Chief of Staff and 3 Directors within the division.

About You

• Post-Secondary education, diploma, or degree.
• Several years of experience in supporting executives; senior level leaders within the organization.
• Highly developed organizational and time management skills to manage conflicting deadlines and multiple priorities in a fast-paced environment.
• Superior attention to detail.
• Solid spelling, grammar, and proofreading skills.
• Strong interpersonal skills.
• Ability to communicate effectively, both verbally and written, at all levels of the organization, including senior levels.
• Ability to meet numerous competing demands and deadlines and work effectively under pressure.
• Ability to work independently with sound judgement, diplomacy, tact and confidentiality.
• Ability to adapt to different work styles and needs.
• Intermediate knowledge of computer processing, including Outlook, Word, PowerPoint, Excel, Teams, Oracle, and SharePoint including a high skill level in the creation of engaging and highly visual presentations.
• Ability to independently research, assess complex topics or options, and make sound recommendations.
• An understanding of budget reports and their preparation.

There is a world of opportunities at the LCBO\xe2\x80\xa6
Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued. Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

We foster a culture of inclusion and belonging, so everyone feels valued, respected, and heard. The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. If contacted for an interview or employment opportunity, please advise if you require an accommodation.

Please submit your resume via Workday by 11:59pm on the deadline date. We appreciate your interest and advise that only those selected for an interview will be contacted.

Heures de travail : 36.25

Syndiqu\xc3\xa9 / Non syndiqu\xc3\xa9 : Non-Union

Date de cl\xc3\xb4ture du concours : December 14, 2023
La LCBO est un employeur souscrivant au principe de l\'\xc3\xa9galit\xc3\xa9 d\'acc\xc3\xa8s \xc3\xa0 l\'emploi. Elle s\xe2\x80\x99engage \xc3\xa0 offrir des mesures d\xe2\x80\x99adaptation conform\xc3\xa9ment au Code des droits de la personne de l\'Ontario et \xc3\xa0 la Loi de 2005 sur l\xe2\x80\x99accessibilit\xc3\xa9 pour les personnes handicap\xc3\xa9es de l\xe2\x80\x99Ontario.