Job Description

About Ambipar

Ambipar is a multidisciplinary organization providing environmental services, emergency response, and industrial services. Our teams support a wide range of industries, offering employees exposure to diverse operations and opportunities for professional growth. Our dedication includes many perks, such as:


Health & Dental Benefits Health Spending Account RRSP Matching Program Growth Opportunities & Mentorship Tuition/Professional Development Reimbursement Flex Days Employee Assistance Program

Position Summary

Ambipar is seeking an

Administrative Coordinator

based out of our Calgary, Alberta office. This role acts as a central point of contact for internal teams, contractors, vendors, and building management, ensuring administrative processes are organized, tracked, and completed efficiently. The Administrative Coordinator also provides administrative support to the finance team.

Key Responsibilities

Serve as a primary point of contact for incoming calls and general office inquiries, rerouting appropriately Coordinate office operations, including ordering and maintaining office and kitchen supplies (online and in store) Coordinate travel logistics (flights, accommodations, venues) for Emergency field employees Liaise with building management regarding facility-related matters Coordinate shipments, deliveries, and basic equipment setups as required Track and follow up on contractor documentation, including COI, COR, and WCB certificates Prepare and send packages and manage incoming and outgoing mail Maintain organized electronic and physical filing systems Coordinate administrative support for the finance team, including: + Timesheet and expense report processing
+ Credit card reconciliations
+ Assistance with weekly payment runs
+ Electronic document management and filing
Support cross-departmental administrative needs and perform other duties as assigned

Qualifications

Diploma or Bachelor's degree in Business Administration or a related field Minimum of 2 years of administrative or coordination experience Strong organizational, time management, and follow-up skills Ability to manage multiple priorities independently Clear written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks is an asset * High attention to detail and accuracy