Job Description

Job Posting: Office Administrator

Organization:

Portaupique Community Centre

Reporting To:

Executive Director

Location:

30 Portapique Loop, Portapique, Nova Scotia

Position Type:

Part-time (25-30 hours weekly), Contract

Start Date:

As soon as possible

About the Portaupique Community Centre:

What started as a plan to refresh the old community hall and add a playground for local children has grown into something on a much larger scale. Our dream of a new, modern community centre with a touch of the charm and heritage of our former hall has now been fully realized. We are excited seeing the impact this new space is having for the community and all the potential it brings. Positive changes have already been happening in the area in connection to the centre. The MacPhee Centre has partnered to offer free creative arts programs for youth. The Portapique Market has made its home here, offering local produce and handmade items each Saturday as well as helping with food security initiatives. Maggie's Place offers programs and support for young families. And of course, this beautiful space is available for community members to use for their own special occasions and events. It takes organization, coordination of schedules, and regular maintenance of our building and grounds to be able to facilitate the programs that we hope will meet many needs in our communities. This is a time for revitalization, not only in Portapique but all along our shore. We see the strength that small communities have in their members. We are on a journey to support each other as we heal and grow together.

Position Summary:

Portaupique Community Centre is seeking a dynamic, organized, and community-minded

Administrative Coordinator

to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about supporting rural communities through inclusive programming and responsive administration.

Key Responsibilities:

Provide administrative support to the Executive Director and program staff Manage scheduling, facility bookings, communications, and documentation of activities Maintain and update databases, records, petty cash , facility rental payments and filing systems Assist with grant reporting, program tracking, and community outreach Support event coordination and logistics Ensure smooth day-to-day operations of the Centre Working with the Executive Director on new projects and initiatives

Qualifications:

Strong knowledge of rural community dynamics and programming needs Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent written and verbal communication skills Strong organizational and time-management abilities Ability to work independently, collaboratively with creative problem-solving and adaptability in a respectful and friendly manner. Educational background or equivalent experience in administration, rural community development, or related fields, volunteerism
Preference will be given to qualified candidates who are current residents of our community (along the shore). We value the perspective and commitment of individuals who are deeply rooted in our community and understand its unique needs and challenges. However, all qualified candidates are encouraged to apply.

Compensation & Benefits:

Wage based on experience, mental health training such as mental health first -aid, level of education, and skill set in programming, computer literacy, rural communities and problem-solving

Paid day off on your birthday

if it's during the week

One flexible Mental Health Day per month

Supportive, community-focused work environment

Application Process:

To apply for the Administrative Coordinator position, please submit a cover letter outlining your qualifications and interest in the role, along with a current resume highlighting your relevant experience. Applications should be sent to

Executive Director

at info@portapiquehall.com

.

Deadline for Applications:

September 5, 2025.

Applications will be reviewed on a rolling basis until the position is filled. We encourage early submissions!

Portaupique Community Centre is committed to fostering a diverse and inclusive workplace that recognizes and celebrates individual differences. We believe that diversity in all its forms enriches our organization and enhances our ability to serve the community. Our goal is to cultivate a workforce that reflects the diversity of the communities we serve, thereby fostering innovation, creativity, and collaboration.

We appreciate all applicants' interest in this role. Candidates selected for an interview will be contacted.

Job Types: Part-time, Casual

Pay: From $20.00 per hour

Expected hours: 25 - 30 per week

Work Location: In person

Application deadline: 2025-09-05