Job Description

Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation for excellence. Established in 1978, the Academy is now under the direction of Chan Hon Goh, former Principal Dancer of the National Ballet of Canada. People are at the heart of our success. We are passionate about bringing great dance experiences to the widest possible audience; about giving the worlds best creative talent the stage it deserves; and about providing our people and partners with opportunities to realize their full potential.

We are currently looking to hire a full-time Administrative Associate to handle multiple responsibilities, utilize different software for keeping records, implement strategies. The suitable candidate would also provide vital information management, organizational, and administrative support to the Academy at the Vancouver location. If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.

You are a dynamic, nimble, organized, detail-oriented and self-motivated individual. You have experience providing project management and administrative support to high-level executives and can work independently with minimal instruction. You are thoughtful and trustworthy, yet resilient, flexible and willing to do what it takes to get the job done to improve our organization. You understand our mission and can play a part in advancing administrative processes, overall operations and the important work of Goh Ballet Canada.

• Excellent verbal and written communication skills with great customer service mindset and the ability to deliver to a high standard of competence.
• Ability to work in a fast-paced environment and assist in organizing priorities and deadlines.
• Comfortable with invoicing, payment tracking and technology, specifically using Microsoft Office Suite, G-Suite, & Canva.
• Flexible, adaptable, robust, and resilient, willing to go above and beyond. You\'ll care about the little details that make the Academy run more smoothly or that make a difference to stakeholders.
• The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines. Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range of duties as needed.

Requirements: Administrative Support:

• Provide full administrative services i.e. communications with parent communities, collection of fees, word processing, telephone messages, confidential filing, etc.
• Researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
• Continue to build the administrative processes of the academy with strong organizational skills.
• Assisting with the Artistic Staff appointment/meeting schedule, class schedule, conferences, and travel bookings.
• Prepare budgets, reconcile, and track related income/expenses.
• Contribute to tasks which could include but are not limited to:

• Annual recruitment targets and retention
• All events, presentations and productions
• Fundraising initiatives
• Marketing, PR and Communication Initiatives

• Provide support to the wardrobe department acting as a bridge between artistic and administrative responsibilities relating to productions and events.

Operations & Facilities Support:

• Supervise facility cleaning, hygiene, safety and maintenance and keep track of facility assets.
• Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all necessary equipment and refreshments.

Additional Info: Paid vacation and sick days, time-in-lieu.

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