Job Description

Openings : 1
Type of Posting: Internal & External
Location Name : City of Regina, Regina, Saskatchewan, CA
Date Posted : April 6, 2023
Closing Date: April 16, 2023
Profession : Administrative & Support Services
Experience Level(s) : Intermediate
Desired Employment Status : Temporary opportunity for up to 18 months
Education Level(s) : Diploma/Certificate
Job ID : 1293

The City of Regina has an opportunity for an experienced, polished professional who is genuinely passionate about their work and who understands the importance of their role, a senior role within the organization. The right candidate will excel in a high-energy, fast-paced environment, performing a wide range of complex senior administrative support related tasks, while working independently with little or no supervision. This position will be a direct support to and take actions on behalf of directors and managers as required.
The Administrative Associate will provide executive-level support to the Director and Managers of the Communications & Engagement Department. This position will perform activities such as the following:
Conserve, protect and manage the directors\xe2\x80\x99 time by researching, reading, preparing, and routing correspondence in a timely, professional, and effective manner with confidentiality and integrity.
Provide all necessary information for your director\xe2\x80\x99s meetings, including preparation of relevant documentation, coordinating/creating agenda items and ensuring your director has the time created in their calendar for review and preparation.
Make decisions with confidence, anticipating issues and initiating appropriate action to ensure the most effective use of your director\xe2\x80\x99s time.
Use expert level communication skills with confidence, while drafting correspondence/ reports for your director.
Handle politically sensitive information, while attending director level meetings and preparing minutes for Council and/or committee reports.
Manage multiple tasks and changing priorities and deadlines of a highly sensitive nature in a fast-paced environment, with limited direction, making decisions as required on behalf of your director.
Anticipate the needs of your director and ensure they have all of the time, resources and documentation to fulfill their business obligations.
Provide direction and delegate work to managers to ensure goals and objectives of department are achieved.
Coordinate two-way information transfers between the Director\'s office and the City of Regina\xe2\x80\x99s Executive Leadership Team.
Coordinating advertising and communication activities and projects including preparing advertising for publication.
Provide high level calendar management, coordination of meetings for the director, travel arrangements, and monitoring & actioning incoming calls & emails.
Support the department with coordination of onboarding activities, tracking, and processing of business expenditures and management of office supplies and couriers.

Your completion of secondary school, plus 3 years of progressively responsible administrative support experience will prepare you with the skills and competencies necessary to be successful in this role.

This position is ideal for professional administrative assistants who are looking for a new challenge in a high-profile, municipal government environment. Issues, programs, services, and strategies delivered by the City of Regina directly affect the citizens of the city. As an important support member of our team, you can help the City of Regina work towards a "One City, One Team" approach.

To be considered for this competition, please submit your cover letter and resume with direct references to the duties and competencies outlined in this advertisement.

\xe2\x9c\x93 Note: Testing may be done to evaluate knowledge, skills and abilities.
\xe2\x9c\x93 Note: As per the City of Regina\'s Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check.
\xe2\x9c\x93 Note: Successful candidates will be required to provide proof of acquired education.

Jurisdiction: CUPE Local 7
Department: Communications & Engagement
Hourly Salary: $29.64 - $37.84
Annual Salary: $56,512.00 - $72,146.00

The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.
Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Talent at 306-777-7550 or by email at Talent@regina.ca .