Job Description

Administrative AssistantLabworks International Inc - Woodbridge, OntarioSeeking the right candidate to join our team as a Receptionist/Administrative assistant who is hardworking, bright, trustworthy person with excellent communication and computer skills for administration and general office duties.Qualifications: Must be proficient in MS office suite, fluent in English (oral & written). Must be self-motivated and able to work independently or in a team, able to handle multi-tasking and work under pressure. French would be considered an asset.Work remotely: NoAbout Labworks International: Labworks International Inc. is company built around Professional Engineers, Constructors and Manufacturers of Environmental Room solutions. Headquartered with manufacturing facilities in Woodbridge, Ontario, Canada, Labworks provides turn-key solutions for precision-controlled environments for the safe and reliable storage of temperature and/or humidity sensitive items throughout North America. We focus on the life sciences industries such as healthcare, post-secondary institutions, pharmaceutical, government research facilities and private industryAdministrative Duties:General OfficeFront Desk / supports visitorsReception Phone LineCOVID-19 disinfection - Morning and AfternoonMaking Coffee in the morning and afternoonGeneral office organization and cleanliness; kitchen, bathroom and common areas (garbage's and clutter) -Allocating Mail (scanning and delivering)Manage the General inbox emailFiling when applicable (project files etc.)/ keep drawers organizedCourier shipments CAD/USAMisc Office tasks - Scanning, printing, photocopies, binding, collating, editing etc..Internal SafetyStaff Training ManagementMaintain approved PPESafety Station MaintenanceSafety Boards for Job-Sites When ApplicableWeekly Toolbox TalksCOR implementation assistance (where applicable)/Assist with Internal AuditCOR forms collections (chase PMs for docs) - JHAs, toolbox talks, etc.Acumatica Management Data Entry (invoices/ new projects/ P.O.'s)Maintain and Track monthly VISA purchasesAid with VISA and Bank ReconciliationsVendor Statement ReconciliationCompliance Documents uploaded to accounting system AcumaticaCredit Apps (w/ A.R. Supervision)Subcontract CCAs & AIAs (post 90 days)Misc. Support of Financial Analyst and Project Administrator as neededSales and Marketing Preparing Marketing BindersMisc. Support of the Sales and Marketing Coordinator as neededResponding to Vendor Qualification Form'sJob Types: Full-time, PermanentSalary: $40,000.00-$50,000.00 per yearAdditional pay:

• Bonus pay

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Education:

• DCS / DEC (required)

Experience:

• administrative assistant: 2 years (required)
• Accounting software: 1 year (required)
• Construction/ related industry: 1 year (required)

Language:

• English Fluently (required)

Expected Start Date: 2022-08-29