Job Description

Position Overview
This is a six-month temporary position with possible extension.
Reporting to the Office Manager and ATIP Officer, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors.
The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with various external stakeholders, partners, organizations, and individuals.

Accountabilities

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• Ensures compliance with FMB requirements related to the role;
  
• Coordinates third party contractors and suppliers to ensure delivery of professional and applicable business line services;
• Provides strong, effective, and highly visible team collaboration, is motivated, and contributes fully to the realization of FMB’s vision, mission, and objectives;
• Formatting FMB documents, prioritizing level of importance;
• Handles phone calls and emails, answering inquiries, resolving concerns, and managing messages;
• Handles reception, mail, couriers, telephones, and general business line administrative support;
• Manages calendars and schedules appointments with Microsoft Outlook;
• Coordinates meetings, including room setup/tear down and catering requirements;
• Coordinates travel requests including flights, hotel bookings and car rentals;
• Procures and monitors inventory of office supplies;
  
• Collaborates with all business lines to ensure provision of consistent documents and processes;

The Administrative Assistant performs other related duties as requested.
Qualifications

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• 2-3 years experience working in an administrative position
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook);
• Exceptional organizational skills and ability to prioritize multiple tasks seamlessly in a rapidly changing environment with excellent attention to detail;
• Experience working with information and data management systems;
  
• Experience working with Indigenous Governments, organizations, and communities an asset;
• Valid first aid certificate, or willingness to undertake first aid training
  
• Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies;
• Must be fluently bilingual in English and French (spoken and written).

What We Offer

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• Annual vacation allowance and generous paid stat & non-stat days;
• Competitive compensation;
• Work-life balance;
• Professional development & career growth opportunities.

FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.