Job Description

Role Overview:

This Administrative Assistant is responsible for a wide variety of administrative office duties, including general office activities, greeting and screening visitors, answering and referring inbound telephone calls, scheduling meetings, supporting teachers with various tasks, as well as liaising with students in need of assistance. In this central role, the Administrative Assistant is the first point of contact and is instrumental in providing customer service to students, parents, employees and external visitors to the School.

Required hours of work are 8:00 a.m. to 5:00 p.m. Monday to Friday.

Key Responsibilities include:

As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community Provide immediate response to urgent requests (e.g. for nurse/first aid, or maintenance staff); Switchboard operation, and screening of calls to relevant faculty and staff Update necessary changes in the School's database and the inputting and removal of new and retired students, respectively; in charge of ONSIS submissions and reporting Check attendance logs submitted by teachers for unidentified absences and following up with families each morning Establish, organize, and maintain files, records, and reports Track reception supplies and maintain inventory In charge of the administration of after school programs and field trips/excursions/visitors, etc. Provide general administrative assistance to staff as assigned, including coordinating meetings and preparing meeting support packages; Draft emails and type forms, letters, reports, and memos as necessary Coordinate and manage the registration and re-registration of new and returning families, respectively Assist with school special events including assemblies, photo days, and helping with large mailings Responsible for sending and receiving courier packages as required, as well as ordering and tracking deliveries As a front-of-the-house worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions

Knowledge, Skills and Experience:

High School diploma or GED is required, with post-secondary training is an asset Minimum 1 year of experience in an Administrative Assistant role is essential Minimum 1 year of experience in a school environment or demonstrated record of motivation to work with children (essential) Strong knowledge of general office procedures including taking messages, scheduling, Strong written and verbal skills with demonstrated ability to be able to communicate with precision

Professionalism, composure and excellent manners

Flexible attitude and teamwork orientation Proven, tried-and-true techniques for organizing files and information Ability to learn quickly and multi-task in a fast-paced work environment Proficient with Microsoft Office Suite (Outlook, Word, Excel) and Google Suite (Docs, Sheets, Slides, Drive) with an ability to troubleshoot

Job Location: 3844 Stouffville Rd, Whitchurch-Stouffville, ON L4A 7X5

Job Type: Full-time

Benefits:

Dental care Extended health care Paid time off RRSP match
Schedule:

8 hour shift Monday to Friday
Ability to commute/relocate:

Whitchurch-Stouffville, ON: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Experience:

Front desk: 1 year (preferred) Administrative: 1 year (preferred)
Work Location: In person