Job Description

Job Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and a customer service-oriented mindset. You will play a crucial role in managing front desk operations and assisting with various administrative tasks.

Responsibilities

Greet and assist visitors at the front desk, ensuring a welcoming environment. Manage incoming calls and emails with professionalism and courtesy. Maintain organized filing systems and manage office supplies inventory. Utilize Google Suite to create documents, spreadsheets, and presentations as needed. Provide administrative support by scheduling appointments and managing calendars. Collaborate with team members to streamline office processes and improve efficiency. Handle customer inquiries and provide exceptional customer service. Conduct research, perform analysis and input data. Conduct outreach to potential clients and partners Other tasks as assigned

Requirements

Proven experience in an administrative role or similar position is preferred. Proficiency in Google Suite applications (Docs, Sheets, Drive). Strong organizational skills with the ability to multitask effectively. Excellent phone etiquette and strong written communication skills. Familiarity with office equipment and computerized systems. Previous experience as a intake cordinator is a plus but not required. Ability to maintain confidentiality and handle sensitive information responsibly. A positive attitude with a commitment to providing outstanding customer service.
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position.

Job Types: Part-time, Fixed term contract, Seasonal
Contract length: 2 months

Pay: From $17.20 per hour

Expected hours: 35 per week

Benefits:

Flexible schedule On-site parking
Flexible language requirement:

French not required
Language:

Mandarin (preferred)
Work Location: In person