Job Description

Our team has an immediate 12-month contract opening for an Administrative Assistant.

Responsibilities:

• Assist with Facilities Management; office space planning, manage seating maps, coordinate with landlord - booking loading dock/garbage recycle/air conditioning/leaking/kitchen sink clog/water filter replacement/light changing etc.
• Coordinate during relocation projects, staff moves, meeting room management
• Pay attention to how things are managed, monitor processes providing input and suggestions to streamline localized processes
• Handling all incoming shipping for the office \xe2\x80\x93 coordinating with other offices/Procurement as required
• Distribution of IT assets (pc, monitors, etc), working with Business Units and Asset Manager
• Addressing employee complaints/concerns
• Taking care of internal (from other Huawei offices) and external visitor access control and registration
• Office supply order and distribution
• New hire set up, including ID card preparation and data entry to security system, parking passes, computer distribution, etc.
• Maintain office operational services, including coffee/water service, plant service, first aid and office cleaning service, etc.
• Office admin document filing and updating
• Asset management, including all computer distribution and assets returns, assets disposal and assets inventory checking and documentation
• Mailing service, including receiving and sending both domestic and international mails and shipment
• Coordinate office leasing, renovation, construction project with operation team in Canada

• Post-Secondary Diploma in Business Administration, or relevant discipline
• 2+ years of relevant experience in office administration
• Strong English communication skills
• Proficient computer skills with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated organization and time-management skills
• Strong knowledge of office procedures and practices
• Keen attention to details
• Resourceful and flexible

Huawei