Job Description

Job Title: Administrative Assistant
Work Site: Supported Housing Physical Disabilities, 520 West 6th Ave - Vancouver, BC
Status: Temporary Full Time
Start Date: As soon as possible until April 2023
Salary: $24.00 - $26.26 per hour
Hours:

0830-1630

Days off: Saturday, Sunday, and statutory holidays
Reference#: 170910-jzh

Come work as an Administrative Assistant at Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Assistant to join the Supported Housing team in Vancouver, BC. Apply today to join our team!

As an Administrative Assistant with VCH you will:

Provide administrative services and program support.

Act as a receptionist, and office organizer, performing word processing and transcription duties;

arrange, attend and take minutes of meetings,

maintain and compile statistics,

support research, database and website maintenance, and other special projects,

set up and maintain electronic and paper filing systems, and receives incoming/outgoing material.

maintain timekeeping records for team members and inventory of program supplies and participates in on-going team planning, development, evaluation and quality improvement activities.

QUALIFICATIONS:

Education & Experience

• Grade 12, and Graduate of an approved Office Assistant/Secretarial program or business administration program and three (3) years' recent related experience, or an equivalent combination of education, training and experience.
• Advanced computer skills in word processing, spreadsheet, presentation graphics, desktop publishing and data base software.

Knowledge & Abilities

• Proven ability to be sensitive, tactful and diplomatic with clients, volunteers and the public.
• Strong knowledge of office practices and procedures.
• Proven ability in time management skills and with the ability to work with frequent interruptions and adapt to changes.
• Demonstrate ability to work under pressure, multi-task, work independently with minimal direction, problem solve, take initiative, anticipate potential problems/conflicts and take appropriate actions, organize and prioritize work, and meet deadlines.
• Ability to work in cooperation with others within a team environment.
• Demonstrated ability in handling and disclosing of sensitive or confidential information.
• Ability to communicate effectively both verbally and in writing.
• Demonstrate ability to operate standard office equipment.
• Proven advanced word processing, spreadsheet, database and presentation skills with current software applications (Excel, Word, Access).
• Ability to keyboard at 5000 strokes per hour.
• Ability to type 50 wpm.
• Ability to perform relevant calculations.
• Ability to compile information.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2022.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.