Job Description

The Centre for Addiction and Mental Health (CAMH) is currently seeking a full-time, contract (12 months) Administrative Assistant for the 9-8-8, Outreach, Virtual Mental Health and ECHO portfolio within the Acute Care Program. Reporting to the Senior Director, 9-8-8 and working closely with the Chief Medical Officer, 9-8-8, and other managers within this service portfolio, this position will provide administrative and clerical support to ensure the smooth and effective operations of the department.

Key Accountabilities

• Providing support to Chief Medical Officer and Senior Director for administrative tasks (eg: scheduling, meeting support, expense reconciliation, budgeting, scheduling travel, ordering supplies)
• Respond to inquiries, concerns and messages on the Chief Medical Officer and Senior Director\xe2\x80\x99s behalf
• Support day-to-day operations, ensuring consistency with CAMH administrative processes and requirements
• Preparation of confidential letters, briefing notes, reports, manuscripts, and presentations for both internal and external stakeholders.
• Assisting the Chief Medical Officer and Senior Director on numerous initiatives with various documents, many of which will be confidential and sensitive in nature
• Liaising with other programs and departments within CAMH such as, Finance, IMG, Procurement, and Human Resources, and external agencies as required
• Assisting with budget planning process and expense reconciliation
• Assisting the maintenance of statistical and financial records and reports and reconciliation of invoices including maintenance of document files and databases, ensuring confidentiality
• Developing and implementing departmental processes, templates, forms and reports for projects as needed
• Onboarding new staff
• Drafting, compiling, proofreading and formatting necessary documents and communication
• Planning, scheduling and facilitating regular meetings, events and communications
• Supporting IT functionality within meetings (e.g. Zoom or Webex support)
• Other appropriate tasks as requested

The successful candidate will support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable regulatory and legislative requirements. This position is located at 60 White Squirrel Way, Toronto, ON.

Qualifications
The successful candidate will have a Post-Secondary Certificate or Diploma in Office Administration or a related discipline, combined with three (3) years of senior level administrative experience preferably in the healthcare field. You will have demonstrated ability to prioritize work effectively and efficiently with minimal supervision. Demonstrated excellent interpersonal, organizational, problem solving, and customer service skills is required as well as judgement, tact and diplomacy to handle sensitive and confidential matters. You will have excellent verbal and written communication skills with strong attention to detail. Demonstrated proficiency in the use of computer software (Microsoft Word, Excel, PowerPoint and Access) and virtual meeting applications (e.g. Zoom) is essential. The successful candidate must have creative problem-solving and organizational skills and be able to work independently and effectively in a multidisciplinary team environment and with individuals from diverse backgrounds. Bilingualism (French/English) or proficiency in a second language is an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note: This full-time, contract (12 months) position is NOT part of any bargaining unit

Salary Range: Competitive salary and benefits

Please click the apply button below.

CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH\xe2\x80\x99s teaching and research activities, in addition to supporting the clinical work of the hospital.

At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.

CAMH actively seeks candidates from First Nations, M\xc3\xa9tis and Inuit, racialized and LGBTQ2S+ communities, women, and people with disabilities (including people who have experienced mental health and substance use challenges).

We encourage people from all backgrounds to apply to our positions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.

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