Administrative Assistant
Toronto, ON, Canada
Job Description
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Who We Are Frisoni Mechanical focuses on providing complete Plumbing, Heating, Gas & Fire Protection to the industrial, commercial and residential markets in the Greater Toronto and surrounding areas. Our focus is both new construction and service. Established in 2010, Frisoni Mechanical believes that a strong relationship with our clients is of utmost importance. We provide our clients with competitive pricing, strict adherence to deadlines, 24/7 emergency service, and guaranteed customer satisfaction We enforce the highest adherence to Health & Safety standards and policies. We believe that it is because of our team dedication to each job, no matter what size, that we continue to stay competitive while delivering excellent results. We are currently seeking a highly motivated and customer-centric Administrative Assistant (I) to join our team. Job Responsibilities
- Greet all visitors, send couriers, and receive deliveries in a professional manner.
- Monitor and responding to inquiries using the department email account.
- Assist with monitoring and managing inventory of office supplies when required.
- Answer phone calls and route callers to the appropriate party when required.
- Print, compile, and record timesheets for hourly employees.
- Record and track tools and equipment signed out from the shop and ensure return.
- Maintain electronic file system of documents related to agreements, certifications, and insurance.
- General clerical duties including photocopying, fax, scanning, and binding.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Record and prepare material costs for reporting.
- Print and match all vendors invoice with corresponding packing slips.
- Handle and follow-up with material returns and price corrections.
- Code, enter, and process payment for all invoices as required.
- Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied. uncollectible amounts are accounted for, and miscellaneous differences are cleared.
- Prepare invoice statements for customers and vendors as required.
- Assist with maintain and update financial operations processes and procedures, other office admin duties.
- Other duties as assigned
- 0-1 years of experience (preferred)
- Experience in construction (preferred)
- Experience with QuickBooks (preferred)
- Proficient Microsoft Office skills
- Excellent written and verbal communication skills.
- Reliable, self motivated, and goal driven.
- Strong team player with an ability to work independently.
- Ability to learn, apply, and adapt quickly.
- Strong problem-solving and customer service skills.
- Excellent attention to detail and accuracy.
- A positive \xe2\x80\x98can-do\xe2\x80\x99 attitude.
- Dental care
- Extended health care
- Vision care
- 8 hour shift
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Job Detail
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Job IdJD2140358
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationToronto, ON, Canada
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EducationNot mentioned