Job Description

46106 - Toronto - Regular - Ongoing

Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we\xe2\x80\x99re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It\xe2\x80\x99s an exciting time to join the team at Hydro One!

*NOTE* Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we \xe2\x80\x98trial & learn\xe2\x80\x99 a new modern way of working and be a key driver of future state!

In office but with intention \xe2\x80\x93 a time for team and trust building, collaboration, and socialization. Please reach out to us to learn more!

The Administrative Assistant position provides basic administrative support to two Vice Presidents in the Human Resources Department of Hydro One. The Administrative Assistant is responsible for managing and maintaining the calendars and schedules of multiple busy executives. Excellent organization, strong time management skills and the ability to multitask is required. In addition, this position will have accountability to coordinate meeting arrangements, including booking large meetings, arranging venues and meeting rooms, ordering catering and preparing meeting agendas and materials. The Administrative Assistant will be required to practice excellent discretion and judgement while handling highly sensitive information. The Administrative Assistant position will require solid interpersonal skills and ability to network to determine key contacts and go-to individuals.

General Accountabilities:

• Maintain multiple supervisors\' calendars, review meeting requests, coordinate scheduling with internal and external parties, prioritize appointments and reschedule where necessary.
• Make all necessary meeting arrangements including managing invites, booking onsite meeting rooms, offsite venues, arranging catering and preparing meeting agendas.
• Ensure that supervisor has all required reference materials and audio-visual equipment for meetings.
• Answer inquiries on behalf of supervisor(s), taking messages as required. Provide information in subject areas agreed on with supervisor(s) and within bounds of confidentiality guidelines.
• Liaise with internal and external groups as necessary, ie other Business Units.
• Prepare supervisors\' expense reports and time sheets, requisition cheques, purchase orders, compile various monthly reports, assemble material, and organize backup information as requested.
• Perform routine compiling, processing and maintenance of information required by supervisor(s) eg, time sheets, vacation logs, etc. Refer to various Company manuals and guidelines.
• Respond to inquiries, determine nature of request and respond appropriately.
• Establish with supervisors, priorities and schedules for ongoing work programs incorporating new work into schedules. Consult with supervisor or others for advice and direction as necessary.
• Refer requests for action to other staff in Division and/or Company, based on knowledge of organization, and consistent with confidentiality restrictions.
• Process incoming and outgoing mail, sorting and distributing as necessary noting priorities, searching files, records, etc. to locate supporting information for supervisor, arranging for taxis, couriers, as necessary.
• Set up and maintain supervisors\' working files in accordance with Records Management policies and guidelines, retrieving materials as required. Maintain various administrative manuals.
• Perform other duties as required

Selection Criteria:

Essential Knowledge:

• Requires comprehensive knowledge of office practices, including operation of various standard office equipment.
• Requires knowledge of Hydro One web-sites for various policies and guidelines to assist completing and checking material / forms for accuracy, such as Corporate Charge Card policies; Human Resources policies.
• This knowledge is considered to be acquired either through the successful completion of Grade XII in a Secondary School or by having the equivalent level of education.

Essential Experience:

• Requires experience to understand the specific and routine clerical processes relating to the administration of the work.
• Requires experience to be familiar with the administrative aspects and functions of the office to enable participating in the non-routine work matters involving correspondence and document processing.
• Candidates with SAP, Microsoft Office and SharePoint experience would be an asset.
• A minimum of 3 years in the area of administrative and support services.

Essential Competencies:

• Requires proficiency in keyboard operation and experience with various software applications (word, excel, PowerPoint, SAP) required to carry out job activities.
• Requires proficiency in English grammar and sentence structure to prepare concise and effective correspondence, reports, etc.
• Requires efficiency and a high-level of organization with the ability to anticipate emerging needs and manage priorities
• Requires demonstrated initiative to take proactive action and deliver timely results, judgment and flexibility to meet unanticipated needs and changing priorities
• Requires working with various internal and external personnel, representatives of various agencies in the electricity industry and general public.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada\xe2\x80\x99s Best Employers for 2022.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: February 20, 2023

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Hydro One Networks