Job Description

We are currently looking for an exceptional Administrative Assistant to support the Vice President, Member Experience at our Toronto office. In this role, you will be joining a very busy and energetic team who provides best-in-class pension services to internal and external clients. Your positive attitude, time management, organizational, and problem-solving skills will be essential to your success in this role.

You will be a key member of a dedicated team--part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers and colleagues as genuine partners.

As a member of this team, you will be responsible for:

Calendar management, travel arrangements, scheduling meetings and planning events for the Vice President, Member Experience and team

Co-ordination of meetings and events including agenda development and distribution, reservation of meeting rooms, as well as preparation and distribution of supporting documents

Information management to help manage proposals, inquiries and appropriate distribution and delegation of research

Building strong relationships across the organization by partnering with internal and external stakeholders

Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projects

Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and making adjustments to plans as required

Administration of confidential files and presentations

Document production including creation of presentations, proposals, and other documents

Processing invoices and preparing expense claims through internal applications

To succeed in this role, you have:

8 years' experience supporting executive leaders within a large & complex organization

A post-secondary education (college or university) is preferred

Proven time management skills with the ability to prioritize, organize and multitask

Possess superior proficiency in Microsoft Suite

Experience navigating and collaborating through a broader suite of digital tools such as Microsoft Teams, SharePoint, Jira etc.

Demonstrates superior customer service skills and possess a relationship builder mentality

Have experience working in a fast-paced environment

Act as the liaison between internal departments i.e. IT, Accounting, etc.

Ability to work independently and collaboratively, and take initiative when completing tasks

Strong attention to detail when drafting and editing business documents, communications, and presentations

Strong sense of judgement, tact and ability to handle highly confidential matters

Possess exceptional oral and written communication skills

Drive to achieve results and continuously strive to deliver the highest performance through creative thinking

Ability to adapt and evolve in a dynamic organization that is constantly changing

Have flexibility to work extra hours on occasion and sometimes on short notice

Our story:

Founded in 1962, OMERS is one of Canada's largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children's aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe - serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

Vaccination Policy

At OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.