Job Description

Barrantes & Associates Inc. is a leading organization dedicated to providing comprehensive services and support to vulnerable individuals in the community, and we are committed to maintaining a supportive, inclusive, and compliant workplace.

Summary

We are seeking an Assistant to the Chief Operating Officer (COO) to join our dynamic team at Barrantes & Associates Inc. This role is essential in supporting our COO in daily operations, ensuring efficient administrative processes, and contributing to our mission of enhancing the lives of those we serve in both our group homes and our community.

Responsibilities

Administrative Support & Scheduling: Assist the Executive Director with scheduling meetings, preparing agendas and taking meeting minutes. Marketing & Research: Research into new services, conduct market research, investigate market gaps and research competitors. Workflow Analysis: Examine workflow processes and look at system/flow creation. Reports: Prepare documents, reports, and presentations as needed. Finance & Budgets: Assist with expense and budget tracking for office, residential and community tracking systems. Prepare Associate mileage totals to assist payroll functions Content Creation: Create social media posts on and assist with company website design. Support meeting planning, company events and annual conferences. Support the Social Committee with team building events for both Associates and office staff. Confidentiality & Discretion: Maintain strict confidentiality of company, client, and employee information, ensuring compliance with company policies and applicable laws. Other: Other tasks as required.

Requirements

Proven experience in an administrative role or similar position. Strong organizational skills with attention to detail. Experience with Canva, Monday.com and google is a plus. Excellent communication skills, both written and verbal. Familiarity with QuickBooks is a plus but not mandatory. Ability to manage multiple tasks efficiently in a fast-paced environment. Ability to handle sensitive information ethically. Proficient in Microsoft Office Suite, particularly Outlook Calendar and data entry tasks.
If you are passionate about making a difference in people's lives and have the skills to support our leadership team, we invite you to apply today and become a part of Barrantes & Associates Inc.

At Barrantes & Associates Inc., we celebrate difference and support individuals, welcome diversity and ability, race and religion (or belief), colour and age, gender identity and/or expression, and any other status of identification or being. Barrantes & Associates Inc. is proudly an Equal Opportunity Employer.

Job Types: Full-time, Permanent

Pay: $56,000.00-$60,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance Paid time off Vision care Wellness program
Work Location: In person