Job Description

TITLE: Administrative Assistant to the Chair, School of Engineering Technologies & Architectural Studies

DIVISION: Centre for Construction & Engineering Technologies

SALARY: Full Time Support, Payband F, $28.56 per hour (40 hours per week)

LOCATION: 160 Kendal Avenue

STATUS: Full Time Support

EFFECTIVE DATE: Immediately

Land Acknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.

What responsibilities will you have in this role?

• Acts as first point of contact to the Chair including administrative support such as composing letters/memos, preparing reports, tracking employee expenses/master card log sheets; arranges appointments, meetings and travel needs; boardroom bookings, catering, and equipment requirements, prepares materials for distribution.

• Leads the website program page updates for all departmental programs through the Program Management Tool.

• Follows-up with faculty/instructors to ensure grades are received in a timely manner and enters grades in database.

• Provides a full range of services for industry representatives such as Program Advisory Committee members and research partners including scheduling meetings and parking arrangements.

• Works flexible hours on occasion to attend meetings, which may take place early morning and evening.

• Assists the Operation Coordinator as a point of contact for part-time faculty and acquires voicemail, email, issue of keys and classroom access, or other supplies.

• Assists students with booking meetings with the Chair as required.

• Assists in organizing and facilitating student activities, orientations, and events.

• Acts as a backup on student queries and issues for Student Service Representatives, other Administrative Assistants and Operations Coordinator within the centre with general inquiries.

• Orders and maintains instructional and office supplies.

• Participates in college activities and working groups (such as Millennium, Start/End of Term, and internal meetings).

• Assists in obtaining quotes and preparing web requisitions according to needs of the school and budget procedures and requirements.

• Reviews faculty, support and chairs business and travel claim expenses to ensure they adhere to GBC finance policy.

• Other related duties as assigned.

What qualifications do you need for this role?

• Three-year diploma/degree from a recognized post-secondary institution in Business Administration, General Arts or a Bachelors level education with relevant experience.

• Minimum three years\' administrative experience in a post-secondary education institution minimum.

• Excellent customer service experience and highly effective written and oral communication skills.

• Advanced computer skills are an asset.

• Demonstrated initiative and ability to work independently with minimal supervision.

• Strong problem-solving skills in order to identify problems, determine possible solutions, and select appropriate actions.

• Excellent time management, coordination, and organizational skills; ability to establish priorities and make decisions within prescribed boundaries.

• Ability to manage numerous complex and demanding tasks and to meet strict deadlines.

• Discretion, sound judgement and a commitment to preserving strict confidentiality while working within the College policies.

• Demonstrated commitment in delivering excellent service in supporting the success of students and College employees.

• Flexibility in adapting to change and in participating in consultative decision-making processes.

Hours: Monday to Friday 8:00am to 4:00pm.
Interview process may consist of a practical skills component.

NOTES:

• If employed currently or previously employed at GBC, please log into Cornerstone with your employee account.
• Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.
• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
• First consideration will be provided to internal candidates in accordance with our Support Staff Collective Agreement.

Closing: April 17, 2023

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process. Candidates who require accommodation in the interview process may contact and all information received will be addressed confidentially.

As a unionized workplace, we support our internal employees by providing first consideration to qualified applications as set out in the Collective Agreement.

For information on George Brown College, please visit our website at .

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