Job Description

We are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.



We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.
Purpose of the Role
The Administrative Assistant, Talent Development will perform all administrative and supporting tasks for the goals and objectives of the Talent Development department. Our Talent Development team is responsible for the design, development and delivery of professional development learning programs, which provide a comprehensive national approach to the on-going business and legal education of all BLG lawyers.
Administration is an integral part of the operation of the Firm's Talent Development department and within this role, the Administrative Assistant, Talent Development will be required to complete these duties for extended periods of time during each day. The incumbent is responsible for contributing to the delivery of our professional development programs and initiatives. This role will also support key internal initiatives as determined by the Manager, Talent Development.
Key Responsibilities
The key responsibilities of this role are:
General Administrative & Team SupportProvide administrative support to help meet Talent Development objectives. Collaborate closely with key stakeholders to ensure all initiatives are efficiently executed. Work with the team to offer assistance wherever possible. Consistently and appropriately update the team on progress where appropriate. Any other duties as requested by the business. The role will require the incumbent to work in a flexible and hybrid format, with additional in-office presence required around, and during, program delivery dates, including flexible hours and overtime outside of standard office hours.

Event Planning & ExecutionProvide administrative coordination for all event logistics for in-person and virtual/hybrid events including invitations, attendance tracking, distribution lists, handout materials, site management, speakers, visual presentations, and follow-up efforts. Support in coordinating facilities arrangements for room set-up, technical (AV) assistance and catering, working closely with IT, Office Services, other internal services teams and third-party vendors. Assist in coordinating travel and accommodation arrangements. Act as liaison with external vendors (hotels, restaurants, etc.) and continually track potential vendors and venues. Track event metrics and ROI for reporting and analysis post program.

Material Preparation & DocumentationUndertake copying requests, scanning, printing, assembling, organizing and the shipping and delivery of program materials, including name badges, tent cards, dinner cards, handouts, and additional materials as required by the department programming (working with the Mail Room, Copy Centre and Document Production as required). Assist in producing digital program materials and communications, such as program PDF Binders, invitations and other communications. Assist in producing program follow-up materials, such as final attendance reports, post-program reports, and program master reference binders. Assist in maintaining master database of all programs for annual reporting. Create documents and templates in iManage and organize and label with clarity and accuracy.

Systems & CommunicationsAct as first point of contact for support required on our Learning Management System (LMS), BLG U. Assist in related troubleshooting by liaising with internal teams and BLG U users to resolve any access or BLG U site issues. Support in updating internal/external facing communications and content, including the department intranet page (uno), quarterly MCPD Newsletters and BLG U site.

Tracking, Compliance & BudgetSupport with departmental tracking and reporting initiatives throughout the year. Reconcile department Visa statement and process department purchase orders, expenses and invoice payments. Support with Mandatory Continuing Professional Development (MCPD) related tasks, as assigned.

Key CompetenciesEstablished knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM Post-Secondary diploma in Administration, an asset Experience within a professional services firm, an asset Ability to take initiative through proactive problem-solving and critical thinking Flexible and enthusiastic self-starter Detail orientated, strong organization and multi-tasking skills Strong oral and written communication skills Excellent interpersonal skills Strong teamwork skills Ability to work under pressure and meet deadlines Sound knowledge of support services A desire to continuously improve skills A strong focus on ensuring the highest levels of client service standards are delivered and maintained

We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.
Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.Please note that relatives of current BLG employees and partners are not eligible for consideration.

Description du poste
L'adjointe administratifce, Perfectionnement des talents effectuera les taches de soutien qui aideront l'equipe Perfectionnement des talents a atteindre ses objectifs. Adoptant une vision globale de la formation juridique et commerciale continue des avocates, cette equipe est chargee de la conception, de la mise au point et de l'execution des programmes de perfectionnement professionnel a l'echelle nationale.
Les taches administratives sont essentielles au deroulement des activites de l'equipe Perfectionnement des talents du cabinet; la personne retenue devra donc leur consacrer chaque jour une grande partie de son temps. Elle contribuera egalement a la mise en oeuvre des programmes de perfectionnement professionnel de BLG et d'autres importantes initiatives internes, comme demande par la gestionnaire, Perfectionnement des talents.
Principales responsabilites
Soutien administratif general et particulierFournir du soutien administratif de facon a contribuer a l'atteinte des objectifs de l'equipe Perfectionnement des talents. Collaborer etroitement avec les principales parties prenantes afin d'assurer le bon deroulement de toutes les initiatives. Travailler avec les membres de l'equipe et leur offrir son aide chaque fois que possible. Informer regulierement et adequatement l'equipe des progres accomplis. Executer toute autre tache demandee. Travailler selon un horaire flexible et dans un environnement hybride, notamment en assurant une plus grande presence au bureau avant et pendant le lancement d'un programme, et en faisant des heures supplementaires au besoin.

Planification et tenue d'evenementsContribuer a gerer la logistique des evenements en personne, virtuels ou hybrides (invitations, liste d'envoi, gestion des reponses, documentation, gestion des lieux, panelistes, presentations visuelles, suivis, etc.) Aider a coordonner l'amenagement de l'espace prevu (configuration audiovisuelle, service traiteur, soutien a l'equipe TI, aux Services de bureau et a d'autres services internes et fournisseurs). Aider a coordonner les deplacements et l'hebergement. Agir en tant qu'intermediaire aupres des fournisseurs (hotels, restaurants, etc.) et etre a l'affut de nouveaux fournisseurs et de nouveaux endroits ou tenir des evenements. Faire le suivi des donnees et du RCI propres aux programmes aux fins d'analyses et de rapports.

Preparation de documentation et de materielVoir aux demandes de photocopie, de numerisation, d'impression, d'assemblage, d'organisation et d'expedition du materiel necessaire aux formations, soit les porte-noms, les cartons tentes, les cartons de repas, la documentation et tout autre element demande par le service responsable (en collaboration, selon les cas, avec la salle du courrier, le centre de copie et le Centre DocPro). Aider a produire des invitations, des relieurs PDF et d'autres documents numeriques ayant trait aux programmes de formation. Contribuer a produire des rapports de presences, des resumes post-programme et des reliures de reference du materiel de formation. Aider a maintenir la base de donnees maitresse de tous les programmes aux fins de la preparation des rapports annuels. Creer des documents et des modeles dans iManage; les nommer precisement et les organiser clairement.

Systemes et communicationsEtre le premier point de contact relativement a notre systeme de gestion de l'apprentissage, U de BLG; faire le pont entre les equipes internes et les utilisateurrices pour resoudre les questions d'acces et d'autres problemes lies a la plateforme. Contribuer a la mise a jour du contenu et des communications internes et externes, notamment les pages du service sur l'intranet (uno*), le bulletin sur la formation professionnelle continue (FPC) obligatoire et le materiel sur U de BLG.


Suivis, conforme et budgetContribuer aux suivis et aux rapports du service tout au long de l'annee. Verifier le releve de carte de credit Visa du service; traiter les bons de commande, les depenses et les paiements de factures. Aider a l'execution des taches liees a la FPC obligatoire, comme demande.

Principales exigencesMaitrise demontree des logiciels Microsoft Office (p. ex. Word, Excel, PowerPoint) et de gestion de la relation client (CRM) Diplome d'etudes postsecondaires en administration, un atout Experience dans un milieu de services professionnels, un atout Esprit d'initiative, aptitudes pour la resolution de problemes et pensee critique Souplesse, enthousiasme et autonomie Minutie, bon sens de l'organisation et grande capacite a mener plusieurs taches de front Solides competences en matiere de communication orale et ecrite Excellentes habiletes en communication interpersonnelle Solides competences sur le plan du travail d'equipe Capacite a travailler sous pression et a respecter les echeanciers Bonne connaissance des services de soutien Volonte de constamment ameliorer ses competences Interet marque pour ce qui est de veiller au respect de normes de service du plus haut niveau


Nous remercions l'ensemble des candidats qui manifestent leur interet a l'egard de ce poste. Cependant, nous ne communiquerons qu'avec ceux qui seront selectionnes pour une entrevue.
Quiconque travaille chez BLG doit remplir ses fonctions conformement aux principes fondamentaux enonces dans la politique sur le respect en milieu de travail du cabinet et traiter l'ensemble de ses collegues avec respect, quelles que soient leurs fonctions. BLG estime qu'un milieu de travail respectueux passe par la valorisation de la diversite et de l'inclusion. Le masculin a ete utilise dans le seul but d'alleger le texte. Veuillez noter que les membres de la famille des employes et des associes du cabinet ne sont pas admissibles.*


BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Metis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.