Job Description

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Job Details

Administrative Assistant - (997622.3)

This details all the information about the job posting.

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Organizational Unit

University of Victoria -> Division of Medical Sciences -> Island Medical Program

Posting Close Date

30 October 2022

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$3,805.00 - $3,920.00

Additional Posting Information:

N/A

Salary posted reflects full FTE (will be prorated for part time)

Classification

PB7

Hours of Work

Monday to Wednesday, 8:30 am - 4:30 pm

Employee Group:

CUPE 951 - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.

Please note that this position is seated in the main reception area and serves as the receptionist in addition to other duties.

*This position is eligible for 1 remote day bi-weekly upon completion of the probationary period.*

Job Summary

The Island Medical Program (IMP), based at the University of Victoria (UVic), is part of the UBC MD Undergraduate Program (MDUP) and is one of 4 distributed sites situated across the province. The remaining provincial sites are: the Northern Medical Program (NMP), Vancouver Fraser Medical Program (VFMP) and the Southern Medical Program (SMP). The mandate of the Island Medical Program is to deliver the UBC MD Undergraduate Program, with an emphasis on training students in community and rural settings across Vancouver Island.

In addition, the UVic Division of Medical Sciences was established to promote scholarship and innovation in medical education at the University of Victoria and to expand the University's involvement in interdisciplinary research in areas which address societal health needs.

This position provides first point of contact for all students and visitors to the IMP, as well as supports the administrative team of the program. The position requires client focus, attention to detail, and multi-tasking. The incumbent reports to the Administrative Director and provides support to all members of the IMP team at the Medical Sciences Building. The incumbent communicates and works effectively with individuals throughout the University of Victoria and with representatives of the UBC MDUP distributed sites : UBC (VFMP), UBC-O (SMP) and UNBC (NMP), as well as individuals at the Vancouver Island Health Authority. The incumbent responds to student needs and inquiries, as well as those of physicians and other professionals who teach within the Island Medical Program. This position also interfaces with suppliers and vendors regularly.

Job Requirements

Experience:

Must have a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Knowledge/Skills/Abilities:

• Strong communication and interpersonal skills with the ability to relate well and work effectively within a team environment, the larger UVic community, and external agencies such as VIHA, UBC, UNBC, UCO.
• Ability to exercise initiative, good judgement, tact, and diplomacy.
• Ability to work under pressure and meet strict and often emergent deadlines.
• Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
• Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
• Demonstrated resourcefulness when sourcing information and working in ambiguity.
• Advanced proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, File maker Pro, content management systems).Demonstrated understanding of medical terminology is an asset.

Specialized Knowledge/Education:

Secondary school graduation or equivalent.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: