West Coast Reduction Ltd. \xe2\x80\x93 Nothing Left Behind*. Using innovative thinking, progressive processes, and modern facilities, WCRL\xe2\x80\x99s seven plant locations across Western Canada recycle inedible food by-products to create finished products such as protein meals and oils which are then sold to customers worldwide. Learn more at www.wcrl.com.
Take a look at our About us video for more information https://vimeo.com/352792382 .
Based at our Saskatoon plant location, we are searching for a Administrative Assistant. This role is responsible for providing general administration support for the WCRL Saskatoon Division\xe2\x80\x99s Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the finished goods processing and performing Accounts Payable related data entry for the Division. The Administrative Assistant is also responsible for serving as the face of the company by greeting visitors, handling incoming phone calls, and managing activities with couriers.
KEY RESPONSIBILITIES Administration
Serve as the face of West Coast Reduction Ltd. for all visitors to our Saskatoon Plant by warmly greeting them as they arrive at our plant
Answer and forward all incoming calls to the appropriate party
Open, sort & distribute incoming mail daily
Record management \xe2\x80\x93 responsible for filing and maintaining the document management system for divisional records
Data entry - Monitor administrative documents to ensure data is up to date
Coordinate incoming and outgoing courier shipments
Order office and kitchen supplies to ensure common areas are well-stocked
Maintain inventory of visitor booklets, and complete sign-in/sign-out sheets when necessary
Assist with general office administrative duties (filing, corporate mailouts, organizing, etc.) to various departments as needed
Event coordination and planning, for annual office events such as flu clinics, hearing tests, etc.
Petty Cash
Adhere to the company Code of Conduct and all West Coast Reduction Ltd. policies
Foster a positive team and company culture by ensuring treatment of others is respectful and aligned with company values
Perform other duties as assigned by Manager or Supervisor
Purchasing
Ensure all store goods are received in the inventory JD Edwards ERP system
Assist in counting supplies and equipment in stock
Sales Administration
Assist in the release of finished goods and invoicing
File and scan all sales related paperwork
Accounts Payable
Process raw material scale data while ensuring accuracy
Verify scale data for accuracy and correct appropriate discrepancies as needed
Compare scale tickets against route history and third-party hauling invoices, noting any discrepancies and investigating inconsistencies
Enter supplier invoices with correct coding and supplier information
Match supplier invoice to PO or obtain appropriate manager approval
Ensure all supplier invoices and supporting information are filed correctly
DESIRED QUALIFICATIONS
Graduate from a recognized post-secondary program for Administrative Assistants, or equivalent Certificate or Diploma is an asset
2-3 years of experience in an administrative assistant role or similar environment preferred
Demonstrated ability to work independently with minimal supervision
Competency using Microsoft Office Suite products and document management systems
Proficiency in English, both written and verbal, with excellent communication skills
INTERESTED CANDIDATES ARE INVITED TO SUBMIT THEIR APPLICATION VIA THE \xe2\x80\x9cAPPLY NOW\xe2\x80\x9d LINK BELOW.
We thank all applicants, however, only those selected for an interview will be contacted.
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