Job Description

MANNARINO Systems & Software Inc. holds over 20 years experience in designing, developing, verifying and certifying real-time embedded software for safety critical applications, thanks to a unique combination of services and COTS products.
MANNARINO Systems & Software Inc. customer base is very large, covering traditional aerospace companies as well as new and exciting markets, including electric propulsion, Urban Air Mobility, Unmanned Aerial Vehicle and autonomous flight.
The MANNARINO culture is focused on high quality, hard work, professionalism and team work within a highly respectful, motivating atmosphere geared towards long-term business growth.
As a member of our team, you will benefit from:
a comprehensive group insurance and RRSP plan
a flextime policy with paid overtime
discretionary bonuses
a fitness reimbursement program
other office perks such as catered weekly lunches and free hot beverages (espresso, coffee, hot chocolate and tea)
regular company outings
MANNARINO is a privately-held Small & Medium Size Enterprise (SME) and was recently awarded the AIAC's Innovation Technology Award
Career Opportunity and Primary Roles / Responsibilities
We are currently seeking an Administrative Assistant to work closely with the Senior Office Administrator and handle the following tasks and responsibilities:
General administration assistance - 85% of the time
Front office assistance - manage incoming calls, general email inquiries, etc.
Travel management - expenses, bookings, etc.
Accounting - provide support with AP/AR
Files - prepare/review documents in English and French, maintain an accurate database;
Facilities management - kitchen cleanliness, organize events/lunches;
Logistics/ shipping of packages/mail, vendor management;
Provide an excellent service to internal stakeholders - build relationships, execute the tasks on time and in an accurate manner, come up with improvement ideas, etc.
Any other task necessary for the seamless functioning of the office.
HR administration assistance - 15% of the time
Assist with HR related tasks - background checks, recruitment process, onboarding paperwork, etc.
Support for HR legislation research;
Social media marketing activities
Requirements
Bachelor's degree / Certificate in Commerce / Administration or other related discipline from an accredited institution
3+ years' experience in an Administrative Assistant role preferably in an engineering company
1-2 years of accounting experience
Ability to communicate effectively in English and French (oral and written)
Ability to multi-task and be resourceful
Detail oriented
Discretion is a must
Excellent computer skills (Microsoft Office)
Must be a Canadian citizen or permanent resident
At MANNARINO, we believe that passion and a desire to learn is crucial. Diversity of thought and experiences leads to innovative solutions and creativity. This is why we would like to encourage all those interested to apply.
We are an equal opportunity employer. All applicants will be held in strict confidence. Only those selected for interview will be contacted.