Job Description

Are you an Administrative Assistant looking for your next career move? Are you proficient with coordinating both appointments and travel, expense reporting, and overseeing office operations such staffing and event coordination? If so, then Robert Half has an amazing opportunity for you!

Our client, a well-known manufacturer of health products, is eagerly looking to hire an Executive Office Assistant! Reporting into the Human Resources Business Partner, you will use your expertise to manage office operations while assisting with office management and human resources administration. This exciting hybrid opportunity comes with great benefits and perks such as opportunities for professional development, matching RRSP, and product discounts! If you are passionate about a career in Office Management, then this is the right opportunity for you!

What you get to do every single day

Human Resources Responsibilities

- Maintain all employee files and data

- Assist with the onboarding of newly hired employees, ensuring to compile all required documents for their employee files.

- Take on recruiting initiatives by posting job ads, screening, and interviewing prospective candidates.

- Diligently send out reference letters as required.

- Assist the the payroll team by confirming and tracking work hours in ADP

- Assist the HRBP with policy reviews and compliance.

Executive Assisting/Office Management Responsibilities

- Set up employees with office equipment and office access.

- Office supply management - tracking inventory, ordering supplies, tracking expenses

- Stocking kitchen with kitchenware, coffee, etc.

- Assisting with event coordination, such as ordering catering for events

- Managing both incoming and outgoing mail

- Receptionist duties such as answering calls and booking/confirming meetings

- Making travel arrangements and tracking all acquired expenses.

- Completing office errands as needed

Requirements

- University Degree or College Diploma required

- 3 years of Administrative experience in a related field.

- Strong calendar management skills and attention to detail

- Intermediate proficiency with Microsoft Word, Excel, and Outlook

- Previous experience arranging travel and reporting on expenses

- Excellent written/verbal communication and organizational skills.

- Prior experience HR Administrative functions an asset!

- High-energy, motivated, and eager to grow professionally!