Job Description

Faculty/Department Faculty of Arts Unit Arts-Dean\'s Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Are you an organizational wizard with a knack for multitasking? The Faculty of Arts is seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team!

What You\xe2\x80\x99ll Do:

• Administrative Excellence: Provide crucial support for administrative and academic operations within the Faculty of Arts.
• Receptionist Extraordinaire: Field inquiries and provide assistance via phone, email, and in person for students, faculty, staff, and the community.
• Budget Management Maven: Assist in budget planning, maintain records, reconcile accounts, and prepare insightful reports using FAST for Operating and Research funds.
• Student Support Guru: Direct students to appropriate advisors, schedule appointments, and ensure a smooth advising process.
• Event Coordination Whiz: Assist in organizing departmental events, conferences, and guest speaker arrangements.
• Efficient Textbook Handling: Process textbook orders using the online system, ensuring academic resources are readily available.
• Meeting Maestro: Prepare meeting agendas, materials, record minutes, and distribute them efficiently.
• Administrative Form Expert: Verify and complete administrative forms including course catalog/change forms, travel requests, and reimbursements.
• Payroll and Hiring Savvy: Handle job postings, enter payroll data, and manage appointment letters and timecards as needed.
• Accounts Management Pro: Initiate accounts payable processes and reconcile as necessary using purchase requisitions or procurement cards.
• Data-Driven Analyst: Track enrollment statistics, generate relevant reports, and support decision-making processes.
• File Management Star: Maintain electronic and paper documents, ensuring effective organization and archiving as needed.
• Plus More: Be ready to take on additional related tasks as assigned \xe2\x80\x93 your role is dynamic and essential to our success!

Why Join Us?
At the University of Regina, we\xe2\x80\x99re more than just a campus \xe2\x80\x93 we\xe2\x80\x99re a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You\xe2\x80\x99ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Don\xe2\x80\x99t miss the opportunity to be a key player in supporting the operational needs of our vibrant Faculty of Arts! Position Requirements
What You\xe2\x80\x99ll Bring to the Position:

• Graduation from Grade 12, supplemented by the successful completion of a recognized business course or other post-secondary training; and,
• Three years of related experience providing administrative support directly related to the duties listed above.
• An equivalent combination of education and experience may be considered. Knowledge of and experience within the Faculty of Arts would be considered an asset.

Skills That Will Ensure Your Success in this Role:

• Demonstrated knowledge of office practices, principles, and procedures;
• Demonstrated intermediate to advanced proficiency in Microsoft Office applications;
• Experience working in complex databases (such as Banner, Caspur Reports, Data Collection Utility E-Recruit, FAST, Follet, Content, Cascade), experience working with other equivalent business systems may be considered;
• Experience in budget monitoring, reconciliation, projections, reporting, and knowledge of accounting procedures;
• Experience providing executive support to committees;
• General knowledge of University policies and procedures and the ability to interpret and apply University, government, agency, and departmental policies, procedures, and guidelines;
• High level of organizational skills and ability to prioritize, handle multiple tasks efficiently, meet deadlines while maintaining accuracy;
• Ability to work effectively independently and as part of a team;
• Experience in managing a calendar for a senior executive and maintaining staff electronic calendars (scheduling meetings and appointments);
• Demonstrated ability to communicate clearly and concisely both orally and in writing;
• Create, compose, and edit a variety of written and electronic material;
• Ability to work with minimal supervision and make informed, independent decisions in accordance with established policies and procedures;
• Ability to deliver excellent service in a courteous, cooperative, and confidential manner with all clients including the general public, faculty, staff, and students;
• Ability to work under pressure, handle a multiplicity of tasks and on-going interruptions;
• Ability to establish and maintain effective working relationships exercising a considerable degree of judgment and discretion regarding sensitive and confidential matters and materials;
• An understanding of the programs and services offered through a department/Faculty would be an asset.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Status Permanent Work Hours
Office hours 8:15 am to 4:30 pm Monday \xe2\x80\x93 Friday (Operational Services) Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information



Contact Information



Job Open Date
11/17/2023


Job Close Date
11/30/2023


Open Until Filled
No


Special Application Instructions
We know imposter syndrome can get in the way, so please don\xe2\x80\x99t hesitate to apply. We\xe2\x80\x99d love to hear from you. Submit your application today!


Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University\xe2\x80\x99s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.


Competition Number
20230738A/S