Job Description

ABOUT US


The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors, and promotes future growth.


Through the actions of the Values, We Live By, accountability, communication, leadership, integrity, and respect are encouraged, while maintaining a work, play balance.

We are an organization that cares, an organization that is committed to our city and committed to you.

The City of Spruce Grove is committed to public service, where everyone feels empowered to contribute their best work. We believe that by working together in a spirit of collaboration and respect, we can achieve great things.
THE OPPORTUNITY


This position is responsible for providing administrative support to Protective Services. The incumbent performs a variety of office and reception administration duties including data and document management. This position reports to the Supervisor of Administration.



This posting is to fill one (1) Temporary Full Time Position. End date May 2026 with posibility of extension
RESPONSIBILITIES


Specific duties will include a broad range of administrative functions. These functions support the current and evolving needs of our City departments and contribute to the continual improvement of efficiencies.



Service and support in the following areas will include, but are not limited to:



Providing client service to staff and the public (via front counter, telephone, and email). Maintain confidentiality regarding all customer needs. Verify employee timesheets are adhering to the collective agreement and city policy requirements Proofreading, editing, and formatting a range of correspondence and written material. Maintaining and updating records and files. Supporting meetings and committees, including logistical arrangements, agendas, transcription, minutes, and follow up on subsequent proceedings. Preparing interdepartmental documents as required. Perform clerical duties including, receiving, sorting and distributing mail. Maintaining and organizing file room and office supplies. Assisting with projects and event planning.


Other Duties


Understand and adhere to City policies, procedures, and standards, whether written or implied, as amended from time to time. Contribute to a positive safety culture by always acting in a safe manner and complying with City safety policies for staff and contractors. Act as a steward of the City's Corporate Culture by following the values we live by. Perform other job-related duties as required. Understand and adhere to City policies, procedures, and standards, whether written or implied, as amended from time to time. Contribute to a positive safety culture by always acting in a safe manner and complying with City safety policies for staff and contractors. Act as a steward of the City's Corporate Culture by following the values we live by. Perform other job-related duties as required.
QUALIFICATIONS


Minimum of a one-year certificate/diploma in office or business administration. Minimum of 2 years related administrative experience, preferably in a professional environment. An equivalent combination of education and experience will be considered. Previous experience with data entry. Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential. The ability to work independently in a busy and challenging environment, and the flexibility to assist where needed and work as an active team member are essential. Ability to work effectively and professionally with all levels within the organization and externally is essential. Outstanding interpersonal, time management, organizational and communication skills with a proven ability to interact in a highly professional and confidential manner are crucial. Problem solving and exercising good judgment are integral.


Assets

Previous municipal experience is an asset. Experience using an electronic records system such as MFR or First Due. Experience in a medical, enforcement or protective services setting an asset.

CONDITIONS OF EMPLOYMENT


Criminal Record Check Clearance Ability to obtain Community Peace Officer Status Ability to obtain Commissioner of Oaths


Working Environment:

Office environment

Due to the nature of this position, hours of work will vary. Monday to Friday Hours of work: 830am to 430pm Overtime may be required Schedule may be adjusted according to business needs. Noise Exposure - may be exposed to noise over 85 decimals.


Physical Requirements

Light

Typically includes any or all the following: sitting, standing, walking, climbing, stairs, kneeling, manual dexterity, visual acuity/color vision Lifting to 5kg (11lbs)

NEXT STEPS


You must apply through this portal to be considered. We do not accept applications through other forums. Only those candidates selected for further consideration will be contacted. Candidates may be interviewed as applications are received. The posting may be used to staff other permanent or temporary vacancies.

WHY WORK FOR US?


Competitive annual salary Wellness Initiatives Work/Life Balance Recognized General Holidays Leave Options Flexible Work Arrangements Positive Work Atmosphere Employee Awards Volunteer and Fundraising Opportunities Professional Development

Company


City of Spruce Grove
Location


Community and Protective Services - Protective Services - Administration
Opening Date


Dec 08, 2025
Closing Date


Dec 22, 2025 11:59 PM