Job Description

Please submit cover letter and resume to lynn@russpet.com (no phone calls please)

We are a small construction company looking for the right person to join our team. We are looking for a

Administrative Assistant / Project Coordinator

with

Construction Experience & COR Auditor Training.

You will perform a variety of administrative and clerical tasks as well as supporting the Project Managers, Estimators & Superintendents. Duties of the Administrative Assistant include assisting in daily office needs and managing our company's general administrative activities. Duties of the Project Coordinator supports Project Managers by handling daily tasks, organizing schedules, tracking progress, managing documentation, and facilitating communication between team members, and management to ensure projects run smoothly from start to finish, focusing on execution details while the PM owns the overall strategy.

Responsibilities

Answer and direct phone calls Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of Job Tender Closings Preparing Bid Forms for job Closings Develop and maintain a Sub-Contractor List Update and maintain Safety Manuals Preparing Operations & Maintenance manuals upon project completion Order office supplies and research new deals and suppliers Maintain contact lists Act as the point of contact for internal and external clients General Office Requirements General upkeep / cleaning of office Proven experience as an administrative assistant, or office admin assistant

Skills

COR Auditor Training is an asset

Knowledge of Buildworks, Merx, APC, Bonfire & Ariba Beneficial

Quick learner Extreme attention to detail Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Basic Accounting skills Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional or qualification as an Administrative assistant
Those with construction background will be preferred.

Thank you to those who have submitted their resumes only those qualified will be contacted

Job Type: Full-time

Pay: $60,000.00 per year

Schedule:

8 hour shift Monday to Friday
Work Location: In person

Job Type: Full-time

Pay: $58,000.00-$60,000.00 per year

Work Location: In person