Administrative Assistant
Port Hope, ON, Canada
Job Description
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ECC is seeking an Administrative Assistant for on-site work at our project location at Port Hope, ON. This position is open due to the growth of the company. Candidates should be local to the Port Hope area, as we are unable to provide relocation for this position. The position requires a security clearance (5 years in country) upon hire. This is a full time position with excellent benefits. This position is responsible for providing support and coordination for staff and management in carrying out administrative duties and special assignments. Candidates should have good computer skills. n this position, you will:
- Collaborate with staff and management in completing various operations-related administrative activities
- Prepare routine correspondence in an accurate and timely manner
- Interface with clients, representing the Company with professionalism and courtesy
- Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
- Compile data from multiple sources and synthesize information in document preparation
- Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
- Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
- Schedule in person and web based meetings as well as teleconferences as needed.
- Provide support and interface between procurement staff and project for project procurement activities
- Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
- Manage incoming and outgoing mail/faxes/deliveries
- Complete general administrative duties: photocopy, filing, maintaining supplies
- In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position
- Must be able to obtain CNL Security Clearance
- Proven ability to work effectively with colleagues in multiple locations, remotely
- Demonstrated success in delivering dependable service to customers
- Skilled in managing large volumes of detailed information accurately
- Adept at responding to critical requests, limited turnaround times, and demanding deadlines
- Intermediate knowledge of grammar, punctuation, and spelling
- Competent in using Microsoft Office products, email systems, and internet
- One year of experience minimum as an Administrative Assistant; preferably with a Government contracting program environment.
- Education - This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.
- Basic understanding of contract language
- Previous hands-on experience using electronic meeting management software
- Adobe skills
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Job Detail
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Job IdJD2146828
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPort Hope, ON, Canada
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EducationNot mentioned