Job Description

The salary range for this position is CAD $24.77/Hr. - CAD $32.52/Hr.Job SummaryCome work as an Administrative Assistant, People Health with Vancouver Coastal Health (VCH)!Vancouver Coastal Health is looking for an Administrative Assistant to join the People Health Team. Apply today to join our team!As an Administrative Assistant on the People Health team, with Vancouver Coastal Health you will:

• Be primarily responsible for supporting the People Health Team.
• Be responsible for ensuring confidentiality and security of employee health information, acting as the initial contact for employees with respect to People Health related programs (i.e., Medical Case Management, Baseline Health Assessments, Immunizations, Blood and Body fluid Exposure management etc.) and processing the requests and performing the necessary administrative duties associated with above.
• Refer urgent issues to the People Health Director, Managers and Advisors.
• Provide a variety of administrative support to the People Health Director, Manager, Coordinators and Advisors.
• Coordinate the flow of information, ensure accurate and timely delivery of administrative services, and keep team members apprised of issues and activities.
• Build and maintains relationships with other People Health team members and other stakeholders to ensure effective sharing of pertinent information, while maintaining confidentiality.

QualificationsEducation & Experience

• Graduation from a recognized administrative assistant/secretarial post-secondary program.
• Three (3) years of related administrative support experience or an equivalent combination of education, training and experience.
• Must have advanced Microsoft office application (word, power point, excel, and access), desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

Knowledge & Abilities

• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Liaises in a professional and courteous manner with staff and other internal and external stakeholders to gather and disseminate information.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to understand needs and clearly explain processes.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
• Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
• Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.

This Role Description is intended to describe the general nature and level of work performed and is not necessarily an exhaustive list of responsibilities, duties and skills required.Closing StatementAs per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.Why Join Vancouver Coastal Health (VCH):VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting.***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.

Vancouver Coastal Health