Job Description

: Part-Time Administrative Assistant

Position: Part-Time Administrative Assistant
Location: Kingsway Counselling - 643 Rothesay Avenue, Saint John, NB
Schedule: Thursdays (daytime shift), with flexibility for vacation and other coverage
Industry: Mental Health Clinic

About Us

Kingsway Counselling Services is a growing mental health clinic committed to providing compassionate, client-centered care. We are seeking a dependable and empathetic individual to join our team as a part-time administrative support staff. This role plays a vital part in ensuring smooth daily operations and occasional coverage for other staff.

Key ResponsibilitiesClient Interaction:

• Answer and direct phone calls with a professional and welcoming tone.
• Greet clients warmly and assist with inquiries.
• Process payments for sessions and services.

Scheduling and Administrative Tasks:

• Schedule and manage client appointments using clinic software.
• Maintain accurate and up-to-date client records.
• Handle light administrative tasks, such as data entry and filing.
• Provide administrative support to clinicians as needed.

Vacation Coverage:

• Step in to manage administrative responsibilities during staff vacations.

Qualifications

• Previous administrative experience, preferably in healthcare or mental health settings.
• Proficiency in scheduling software and basic computer skills.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism at all times.
• Flexibility to cover shifts as needed during staff vacations.

What We Offer

• A supportive and welcoming team environment.
• The opportunity to make a meaningful impact in the field of mental health.

How to Apply

To apply, please send your resume and cover letter to cynthia@kingswaycounselling.ca with the subject line: Part-Time Administrative Assistant Application.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Job Details

• Job Type: Part-time, Casual
• Pay: From $16.00 per hour
• Expected Hours: 6.75 hours per week + occasional coverage
• Schedule: Thursdays, 8:45 AM - 3:30 PM (No weekends)
• Work Location: In person

Requirements

• Education: Secondary School (preferred)
• Experience:
• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Job Types: Part-time, Casual

Pay: $16.00-$17.00 per hour

Expected hours: 6.75 per week

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person