Job Description

Duree de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 15 to 35 hours per week Education: Experience:

Education

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Secondary (high) school graduation certificate or equivalent experience

Work setting

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Relocation costs not covered by employer Health care institution, facility or clinic

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Direct and control daily operations Direct staff Evaluate daily operations Motivate staff Open and distribute mail and other materials Plan and organize daily operations Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Advise senior management Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Certificates, licences, memberships, and courses

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First Aid Certificate

Computer and technology knowledge

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Google Docs MS Excel MS Windows MS Word Electronic scheduler Social Media MS Office Adobe Acrobat Reader Google Drive Electronic mail

Technical terminology

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Medical Business

Area of specialization

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Correspondence Invoices Project management Facility management

Security and safety

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Basic security clearance Criminal record check

Transportation/travel information

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Own transportation Own vehicle Valid driver's licence Public transportation is available

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner

Screening questions

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Are you authorized to work in Canada? Are you available for shift or on-call work? Are you available to start on the date listed in the job posting? Do you have experience working in this field?

Experience

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Experience an asset

Other benefits

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Free parking available On-site amenities Paid time off (volunteering or personal days) Team building opportunities

Support for persons with disabilities

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Provides physical accessibility accommodations (for example: ramps, elevators, etc.) Offers mentorship, coaching and/or networking opportunities for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

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Participates in a government or community program or initiative that supports newcomers and/or refugees

Support for youths

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Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

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Participates in a government or community program or initiative that supports Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

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Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers Offers mentorship, coaching and/or networking opportunities for mature workers Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.) Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

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Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) * Offers mentorship programs that pair members of visible minorities with experienced employees