Job Description

Work Term: Permanent Work Language: English Hours: 30 to 44 hours per week Education: College/CEGEP Experience: 1 year to less than 2 years

Work setting

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Various locations

Tasks

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Coordinate the activities of the HR department in order to ensure they meet the organization's goals Train staff Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Advise senior management Oversee payroll administration Greet people and direct them to contacts or service areas Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Maintain filing system Review and evaluate new administrative procedures Implement new administrative procedures

Supervision

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5-10 people

Computer and technology knowledge

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MS Excel MS Outlook MS PowerPoint MS Word MS Office Google Drive Electronic mail

Area of work experience

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Project coordination

Transportation/travel information

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Own transportation Public transportation is available

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Reliability Time management Adaptability Efficient interpersonal skills Integrity

Screening questions

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Are you willing to relocate for this position? Do you have experience working in this field?

Health benefits

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Health care plan

Other benefits

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Free parking available

Support for persons with disabilities

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Offers mentorship, coaching and/or networking opportunities for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

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Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

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Offers on-the-job training tailored to youth Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

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Offers mentorship, coaching and/or networking opportunities for Veterans Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

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Offers mentorship, coaching and/or networking opportunities for Indigenous workers Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

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Offers mentorship, coaching and/or networking opportunities for mature workers Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

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Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) * Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities