Job Description

We are seeking a reliable and detail-oriented

Administrative Assistant

to support a busy

Residential & Commercial Mortgage Professional

. The ideal candidate is highly organized, tech-savvy, and confident in handling administrative duties, client communication, and document management in a fast-paced environment.

This role plays a critical part in ensuring smooth and efficient operations from application through to closing.

Responsibilities

Provide administrative support on financing files for the mortgage professional and a real estate team Collect and organize client documentation Prepare and review mortgage application files Communicate with clients, lenders, and third parties and ensure there is ongoing follow-ups for every file during the financing life cycle Maintain accurate records and update CRM systems Schedule appointments and manage calendar Assist with compliance and file organization Handle general office duties such as email, phone calls, and data entry Commercial property asset management

Qualifications

Previous experience in an administrative or support role (preferred) Mortgage, real estate, or finance experience is an asset Strong organizational skills and attention to detail Excellent verbal and written communication Proficient with Microsoft Office, Google Workspace, and CRMs Ability to work independently and manage multiple tasks Familiarity with mortgage processes is a plus

Benefits

Flexible hours Remote work opportunities (if applicable) Supportive and growth-oriented environment Potential for long-term collaboration

Schedule

Monday to Friday 9am-5pm

Hiring Timeline:

We are reviewing applications on a rolling basis. Early applications are encouraged.

We appreciate all applicants, but only those selected for an interview will be contacted

Job Type: Full-time

Pay: $40,000.00-$60,000.00 per year

Work Location: In person