Job Description

We are looking for a full-time administrative assistant for our Montreal office! Do you have good administrative, communication, planning and teamwork skills? Then take the next step and join our team!

Administrative Responsibilities:

• Creates and maintains documents, databases, charts, and a variety of correspondence, composes, signs, and distributes correspondence related to administrative matters.
• Coordinate and/or initiate all necessary signatures required for agreements and other documents.
• Coordinate travel arrangements and conference registrations, payments, airline bookings, hotel reservations, car rentals and processes travel expenses.
• Prepares monthly credit cards (Mastercard) reconciliations for the cardholders in portfolios.
• Undertakes administrative tasks, such as photocopying, faxing, scanning, filling, maintaining office supplies, checking inventory and ordering office supplies.
• Write, edit, and proofread documents (correspondence, invoices, presentations, reports, forms, etc.)
• Answer and forward incoming calls.
• Receive, sort, and distribute mail.

Joining our team has its advantages:

• Collective insurance from day one.
• Vacation: 4 weeks/year

Qualifications Required

• High School Diploma or equivalent training.
• Minimum of 2 years experience in an administrative assistant role.
• Good verbal and written communications in French and English.
• Very good knowledge of MS Office software.
• Good skill with the use of technological tools (ex: speed of data entry).
• Must demonstrate professionalism and team spirit.
• Spanish language skills, an asset.
• Demonstrate skills in terms of organization, autonomy, and rigor.

Schedule: Monday to Friday

Employment contract: Permanent position. Full-time.

Main Location: Montr\xc3\xa9al (downtown)

Requirements

• Important - advanced french
• Important - Advanced English

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