Job Description

Job Overview

We are seeking a highly organized, detail-oriented, and proactive

Administrative Assistant / Import Clerk

to join our dynamic team. This dual-role position is essential in supporting daily operations through efficient administrative support and import-related documentation handling. The ideal candidate will excel in

Excel

, demonstrate strong communication skills, and play a key role in maintaining seamless office and logistics processes.

Key Responsibilities

Perform accurate

data entry

and maintain organized records.

Manage and organize files

--both physical and digital--for easy and timely access. Maintain and update

spreadsheets and tracking sheets

, ensuring data accuracy and version control. Assist in

import documentation and clerical tasks

, including: Preparing and verifying import documents such as bills of lading, invoices, and packing lists. Coordinating with freight forwarders and customs brokers. Tracking shipments and ensuring timely deliveries. Provide

exceptional customer support

through email and phone communication. Handle

incoming calls

professionally and direct inquiries appropriately. Support

bookkeeping tasks using QuickBooks

, including invoice creation, expense tracking, and record keeping.

Proofread documents

to ensure clarity, accuracy, and proper formatting before distribution.

Manage inventory

of office supplies and place orders when needed. Assist with

calendar management, scheduling meetings

, and general administrative duties as required.

Requirements

Proven experience as an Administrative Assistant, Import Clerk, or in a similar administrative role. Strong

Excel skills

required (including formulas, data sorting/filtering, and sheet management). Proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint, Outlook). Experience or familiarity with

QuickBooks

is a plus. Strong

organizational skills

with the ability to multitask and prioritize efficiently. Keen

attention to detail

and a commitment to producing high-quality work. Ability to handle

confidential information

with discretion. Strong

written and verbal communication skills

with a customer-focused approach. Prior experience in

import operations or documentation

is highly desirable.

Why Join Us?

This is an exciting opportunity for a motivated individual who enjoys working in a collaborative environment and wants to grow their skills in both administrative and import functions. If you're reliable, detail-oriented, and tech-savvy--especially with Excel--we'd love to hear from you!

Job Types: Full-time, Fixed term contract
Contract length: 24 months

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

Work Location: In person

Application deadline: 2025-07-21